Program Coordinator

Company Overview:

Founded in 1973, Inter-Con Security Systems, Inc. is a leading US-owned security company, providing integrated security solutions to government and commercial customers on four continents. Inter-Con remains under family ownership and control and operates as the industry leader in the field of customized, high-requirement security solutions. Inter-Con employs over 25,000 security officer personnel world-wide, trained and managed by a team of professionals with unsurpassed military, law enforcement, and security experience.

Inter-Con is Everywhere Security Matters.

Why Work at Inter-Con?

Passion: Inter-Con is a thriving company that is passionate about its products and people. Joining the Inter-Con family is an opportunity for growth and career advancement in an environment that truly cares for its employees. By joining the Inter-Con family, you're working with the best to build a safer future.

People: Inter-Con is more than a company, it's an alumni base. We believe in positioning the right people in the right place to help them achieve their long-term aspirations for career growth. We have transitioned thousands of security officers into successful careers in law enforcement, government services, foreign affairs and many more. Your career success drives our success.

Benefits: Inter-Con offers excellent full-time and part-time benefits that include: flexible scheduling to accommodate lifestyle commitments, vacation, sick leave, medical, dental, sponsorship for Top Secret Clearance, comprehensive training, discounts on higher education and much more.

Partner with us to begin a journey that begins with a commitment and leads to a career of a lifetime. Stand out. Be proud. Be Inter-Con!

Employment Opportunity

At Inter-Con we take pride in providing customized security solutions for our clients. To us, that means the right officer in the right place and at the right time. In many cases our clients desire a softer security plan that meets their values and needs, but where high value people and assets are involved, others may prefer a more obvious security presence.

Specific benefits include:

• Competitive Pay
• Recognition and Reward Programs.
• Training and Career Development.
• Opportunities for Medical, dental, Holidays, vacation and sick, and 401 (k) retirement plan.
• Uniform and equipment provided
• Additional benefits vary depending on position.

Job Description:

The Program Coordinator is a dynamic, client-facing role overseeing programmatic goals, project management, policy compliance, and business optimization for Executive Protection Services (EPS). Collaborating closely with client leadership, they set strategic goals, monitor nancials, manage data end-to-end, coordinate daily business operations, and perform related administrative tasks.

Duties & Responsibilities

Planning, Scheduling, and Coordination:

* Develop project timelines and schedules and ensure project milestones are met.

* Coordinate with team members to ensure tasks are completed on time.

* Lead and manage small-scale projects in support of security operations as directed.

* Facilitate security operations projects in collaboration with project owners, including developing project plans, scope, objectives, and deliverables.

* Schedule meetings, coordinate project activities, resources, and timelines.

* Communicate project status, milestones, and updates to stakeholders.

* Plan and organize program activities to ensure alignment with organizational goals and compliance requirements.

* Create, track, and maintain programmatic rhythm of business and ensure systems operate smoothly within operational constraints.

Communication:

* Serve as a liaison between stakeholders to maintain awareness of priorities.

* Facilitate meetings, distribute minutes and update action items.

* Maintain clear and consistent communication channels.

* Regularly meet with leadership to maintain accountability on action items, aid with documentation, and adjust of timelines and deliverables as necessary.

Documentation & Reporting:

* Prepare and maintain project life-cycle documentation, including plans, reports, and presentations.

* Maintain accurate records of program activities, milestones, and outcomes.

* Conduct end-to-end data management including data intake, storage, and data visualization.

* Audit business continuity and emergency management documentation to ensure alignment of programmatic policies.

* Prepare and deliver regular status reports to stakeholders.

* Track and report on project progress and performance metrics.

* Monitor program performance metrics and identify areas for enhancement in both existing processes and emerging strategic objectives.

* Maintain, update, and troubleshoot errors within Microsoft PowerApps and Microsoft 365, escalating to technical support specialists as required.

* Liaise with internal client teams on the development of business analytic tools and manage data and reporting enhancement projects.

Resource Management:

* Maintain a record of accountability and manage the procurement of office

* supplies and computer peripherals.

* Track the usage of resources and identify any potential shortages or issues.

* Maintain a record of accountability, and conduct recurring physical audits of client's inventoried equipment and dispose of assets as directed.

Budget Management:

* Monitor project expenditures and ensure they are within the budget.

* Assist in preparing nancial reports and forecasts.

* Recommend solutions to improve efficiency and optimize the functionality of budgeting tools.

* Monitor and track the completion of invoices and cross-billing.

Risk Management:

* Identify potential risks and issues that could affect the timely execution of projects, and develop and recommend strategies to mitigate these risks.

Quality Control:

* Ensure project deliverables meet the required quality standards.

* Perform quality checks and audits as needed.

Support:

* Provide administrative support to stakeholders in alignment with other Program Coordinator responsibilities.

* Help resolve any issues that arise during project lifecycles within the scope of the Program Coordinator role and responsibilities.

* Assist responsible managers with onboarding and offboarding of both client and supplier personnel; issue equipment, manage access levels, and update applicable data intake methods.

Operational Improvement:

* Propose innovative solutions to enhance both business operations and

* program effectiveness.

* Help leadership operationalize long-term security strategies for client security services.

* Build processes aligned with business objectives and ensure compliance with program requirements and organizational policies.

Policy Implementation:

* Ensure programmatic alignment with organizational policies, and initiate procedural reviews, revisions, and audits.

* Author new standards, guidelines, and procedures as needed.

* Audit business procedures and programmatic documentation to ensure continuity of language and content.

* Perform other duties in support of EPS projects and programs as assigned.

Veterans

Inter-Con is passionate about hiring veterans. In fact, we've hired thousands of veterans over the years and plan to keep hiring as many as we can. If you are veteran in search of a rewarding career among a team that holds an affinity for those who served as well as values your success and growth within our organization, please take a moment to review our website for all our extensive opportunities. Visit www.icsecurity.com/careers/.

Inter-Con Security Systems, Inc. is an affirmative action employer who provides equal employment opportunities to minorities, females, veterans, and disabled individuals, as well as other protected groups. License PPO# 6822.