Administrative Assistant

The Rector & Visitors of the University of Virginia
$28.00 an hour
dental insurance, life insurance, parental leave, paid time off, paid holidays
United States, Virginia, Charlottesville
1215 Lee Street (Show on map)
Jan 03, 2025
Information Technology Services is seeking a highly motivated and experienced Executive Assistant to support our senior leadership team. The ideal candidate will have strong organizational skills, excellent communication abilities, and a professional demeanor. This role requires a proactive individual who can manage multiple tasks efficiently and effectively in a dynamic work environment. Key Responsibilities Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination. Prepare and edit correspondence, reports, presentations, and other documents as required. Handle confidential information with discretion and professionalism. Coordinate and manage special projects and events, ensuring timely completion and high-quality outcomes. Serve as a liaison between executives and internal/external stakeholders, maintaining effective communication and fostering positive relationships. Manage incoming and outgoing communications, including phone calls, emails, and mail. Assist with the preparation of meeting agendas, minutes, and follow-up actions. Maintain and organize files, records, and documentation. Perform other duties as assigned to support the efficient operation of the executive office. Pay Range: $28.00 an hour About ITS at UVA ITS at UVA is an excellent place to lead, grow, and deliver impact. We value results and teamwork, creating a welcoming and supportive workplace where everyone feels empowered to be their authentic selves. Work-life balance and flexible work location options are part of our commitment to our employees. Benefits Include Choice of 3 different health plans. Vision and dental insurance. Life insurance and benefits savings accounts. 22 days of paid time off annually, in addition to 12+ paid holidays. 8 weeks of paid parental leave. Short-term disability. Tuition assistance: Up to $5,250 after 6 months for a degree-seeking program, or up to $2,000 for professional development (classes, certification, conferences), and more! Professional and Educational Requirements Bachelor's degree and at least 3 years of experience in administrative functions (7 years of relevant experience may be considered in lieu of a degree). Significant experience in office management, including supporting executive-level leadership. Ability to work independently with minimal supervision, paying attention to details. Ability to multitask and handle immediate turnaround requirements in a high-paced environment. Proficiency in adopting new technology and tools for effective work. Excellent oral and written communication skills. Ability to maintain confidentiality and uphold the integrity of the office. Strong interpersonal skills, sound judgment, tact, grace, and professionalism when dealing with diverse constituencies. Systems and Technology Microsoft Office Suite: Word, Outlook, PowerPoint, Excel, Teams Workday: HCM and Finance Other Tools: Zoom To Apply Complete an online application at http://jobs.virginia.edu/us/en/ and search for R0067605 . Attach your CV/Resume and Cover Letter detailing your interest in this position and highlighting relevant knowledge, skills, and experiences. Note: You MUST upload ALL documents into the CV/Resume box. For questions about the application process, please contact Bill Crane, Senior Academic Recruiter, at xer5ff@virginia.edu. MINIMUM REQUIREMENYS Education: Bachelor's Degree or related experience in lieu of a degree. Experience: At least three years of experience supporting a senior executive. Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.