Associate Office Manager - Secret Clearance!

Are you a driven administrative professional with demonstrated experience in Customer Service? Then we have a great opportunity for you to join our growing team in Chantilly, Va.

As our Associate Office Manager, you will:

• Join an engaged, 100% employee-owned company.
• Work with the latest, cutting-edge technology.
• Have a direct impact on the success of a National Priority Program.
• Work with a team of driven, supportive, and highly skilled professionals.
• Receive a robust benefits package that includes Employee Stock Ownership Plan!
• Enjoy flexibility managing your work hours and personal needs with a single accrual leave plan.

A week in the life of the Associate Office Manager:

• Greet visitors and direct visitors, customers, and vendors upon arrivals.
• Control access of visitors, vendors, contractors and employees.
• Ensure visitors sign in and out and notify staff of guest arrivals.
• Support the operations of a government-owned/Contractor-operated facility in Northern Virginia hosting customers to test a suite of Electronic Healthcare Record systems.
• Primary work hours 7am - 4pm Monday through Friday.
• Support scheduling of visitor reservations and use of capabilities in the facility through Jira ticketing software.
• Represent company and customer organization.
• Write reports of daily activities and irregularities such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.
• Escort cleared and uncleared personnel throughout the facility.
• May work rotating shifts, and possible weekend support on a rare basis.
• Monitor inventory of office supplies and support replenishment activity as needed.
• Assisting with various administrative tasks such as filing, data entry, and maintaining records.
• Prepare and place welcome packets or informational brochures for visitors.
• Ensure that the facility remains supportive of the DoD Electronic Healthcare Record testing events.

• U.S. Citizenship and ability to obtain a Secret clearance
• Onsite presence M-F at facility in Chantilly, VA
• Outstanding personal and professional presentation
• Minimum 1-2 years of experience with a BS/BA preferred
• Ability to track multiple processes and facility-related tasks
• Highly motivated self-starter
• Experience with Microsoft tools (i.e. Excel, MS Word, PowerPoint).
• Outstanding organizational and coordination abilities.
• Excellent communications skills, including interacting with DoD customers, facility users, and facility support contractors.
• Ability to prioritize and manage tasks in order to accomplish goals on a given timeline.
• Ability to interpret, communicate, and apply operational and security procedures; ability to propose improvements to same.

Founded in 1975, AMERICAN SYSTEMS is one of the largest employee-owned companies in the United States. We are a government services contractor focused on delivering Strategic Solutions to complex national priority programs with 100+ locations worldwide. Through our focus on quality, strong cultural beliefs, and innovation we deliver excellence every day.

Company Awards:

• Forbes National Best Midsize Companies
• Energage National Best Workplaces, National
• Washington Post Best Workplaces

Veteran Hiring Awards

• U.S. Department of Labor Hire Vets Medallion
• BEST FOR VETS by Military Times
• TOP 10 MILITARY FRIENDLY COMPANY by MilitaryFriendly.com

AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is $50,000 - $56,000. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans (including ESOP and 401k), insurance programs, and education and training assistance.