The Budget Specialist performs advanced budget functions. Monitors account balances, processes budget transactions, and approves expenditures. The Budget Specialist is primarily responsible for the Activity and Service fee oversight and works closely with Student Government in the creation of the budget.
FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.
Job Description Typical duties may include but are not limited to:
- Monitors assigned account balances.
- Prepares budget transfers and journal voucher transactions.
- Monitors budget activity and ensures proper documentation and authorizations are received.
- Reconciles accounts, researches discrepancies, and initiates correction.
- Advises and trains customers on policies and procedures.
- Prepares routine and ad-hoc reports and statements, including but not limited to use and spending trends for the A&S fees budget.
- Researches and responds to questions regarding budget issues.
- Assists with budget planning, year-end closeout, and rolling of new fiscal year budgets.
- Serves as the Cost Center Coordinator for Activity and Service Fee accounts.
- Administers appointment paperwork requirements for Student Government OPS employees and contingent workers to include hiring paperwork and system access such as email and necessary drives.
- Participates in the Student Government Annual Budget application hearings and deliberations.
- Attends Student Government meetings as needed and assists with all processes related to budget planning, compliance, and documentation of financial activities.
- Prepares reports and files for the Student Government Annual Budget hearings and deliberations.
- Communicates financial status and eligibility to registered student organizations and student engagement departments.
- Maintains record of financial reports and agreements as outlined in the Student Government Finance Code.
- Completes budget transfers from the Activity and Service Fees account.
- Regularly conducts training for students and staff on financial policies, processes, and the Student Government Finance Code.
Other Duties:
- Serves on departmental or university committees as assigned
- Performs other job-related duties as assigned.
Additional Job Description Required Qualifications:
- This position requires a high school diploma and six years of full-time experience directly related to the job functions.
- Valid driver's license.
- Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
- Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Preferred Qualifications:
- Bachelor's Degree from an accredited institution in Accounting, Business Management, Finance, or closely related field.
- Work experience in a higher education setting.
Knowledge, Skills & Abilities:
- Knowledge of basic budgeting principles and practices.
- Knowledge of or ability to learn Banner or similar enterprise financial management software application.
- Skill in completing assignments accurately and with attention to detail.
- Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
- Ability to work successfully as both a member of a team and independently with minimal supervision.
- Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
- Ability to accurately prepare and maintain records, files, and reports.
- Ability to collect, analyze, organize and present complex financial data in a meaningful manner.
- Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
- Ability to work evening, nights, and weekends as required.
Pay Grade 14 Applications received prior to December 18th, will receive priority review.
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Florida Gulf Coast University
Jan 06, 2025