Payroll Analyst

Who We Are:

As the only independent and physician-led faculty practice plan of the University of Tennessee Health Science Center, University Clinical Health (UCH) offers best-in-class clinical care through a network of 175+ providers across 19 specialties to meet the healthcare needs of the Mid-South community. UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while providing medical excellence to our patients.

Position Summary:

The Payroll Analyst is responsible for performing a variety of financial administrative duties. The position reports to Manager, Financial Planning and Analysis, serving as the centralized point of contact. The Financial Administrator works collaboratively with multiple department leaders, Payroll and Accounting. Communicates key updates on an ongoing basis. A successful incumbent possesses a high degree of integrity and confidentially in support of sensitive UCH proprietary data.

Key Results Areas (KRAs):

• Complete payroll administration forms and update Paylocity for employee status changes including hourly rates, promotions, terminations, provider coding, etc. Works closely with departmental directors to analyze the impact of employee new hires, pay changes, and terminations and then implement the necessary payroll system additions/adjustments.
• Collect/ upload in Paylocity and Cactus new provider documents including Authorization to Recruit, Employment Agreement, TN License, Notice of New Provider, Offer Letter and Payroll Action Form for onboarding and payroll purposes.
• Complete month end reporting for accounting including accruals for other pay. Prepare analysis on the various payment types and, when applicable, the sources of offsetting contract revenue
• Run compensation expenses and time/ labor reports for end users as needed (operations, regulatory reporting, audits, etc.).
• Work with project management to develop and maintain Smartsheet/Power Query tools (1) to track and reconcile faculty API from all sources, and (2) track all PAF activity, including call pay, incentive compensation, and all other appropriate transactions.
• Obtain supporting documentation and prepare payroll action forms for the clinic-based departments and work with Directors of Operations for approval and final review and approval by CFO, including annual plan income changes, physician terminations and other pay requests. For hospital-based departments, proof all physician pay requests for CFO review.
• Complete monthly journal entry for UTHSC Common Paymaster.
• Support all levels of decision-makers and other stakeholders with financial information requests and more complex problems/issues
• Analyze complex financial information/reports for performance, trends, and variances
• Review and submit purchase orders via AVID.
• Assist Directors of Operations in completion of annual budgets. Upload approved budget into Intacct general ledger system.
• Create, assign and maintain position control roster for each department and correcting any discrepancies.
• Ad Hoc reports and other duties as assigned.

Core Competencies

• Demonstrated administrative skills supporting finance and accounting projects and deliverables.
• Established skills organizing and presenting data to various stakeholders including executive leaders.
• Practiced ability partnering cross functionally to produce various accurate financial reports.
• Demonstrated ability maintaining strict confidentiality around UCH internal data.
• Proven time management and project prioritization skills.
• Proven written and verbal communication skills

Education & Experience:

• 5+ years in an Accounting or Finance support role in Healthcare Required
• Bachelor's degree in finance, accounting, or related field Preferred
• Proficiency in MS Office, including exceptional Excel skills.

Physical Demands & Environmental Conditions:

• Office environment.
• Frequent repetitious hand motion and keyboard use.
• Ability to lift 5 pounds frequently.

University Clinical Health is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. University Clinical Health applicants are considered solely based on their qualification, without regard to applicant's disability or need for accommodation. Any UCH applicant or employee who requires reasonable accommodations during the application process should contact the UCH Human Resources Team (uch_hr@uthsc.edu) to make the need for an accommodation known.