SciTrek Research Admin Assistant - Part Time/Limited

Payroll Title: Blank Assistant 2

Job Code: 004723

Job Open Date: 12/16/24

Application Review Begins: 1/7/25; open until filled

Department Code (Name): CHEM (CHEMISTRY DEPT)

Percentage of Time: 42.50%

Union Code (Name): CX (Clerical)

Employee Class (Appointment Type): Staff (Limited)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $24.59 to $28.56/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $24.59 to $34.85/hr.

Work Location: Chemistry - 1204

Working Days and Hours: M-TH; 4.25 hours per day within 8AM-5PM. Some weekends.

Benefits Eligibility: Not eligible

Type of Remote or Hybrid Work Arrangement, if applicable: Not eligible

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

We represent all branches of chemistry, from materials chemistry to chemical biology. Our 46 faculty, including two Nobel Laureates, a graduate program in Chemistry and Biochemistry, postdoctoral researchers, and staff are all dedicated to exploring the frontiers of chemical science. We pride ourselves in a strong collaborative research environment, an ethos maintained by our connection to several interdisciplinary research units on campus.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

The SciTrek research admin assistant supports the SciTrek team by assisting with administrative aspects of the SciTrek program. This includes but is not limited to: tracking and maintaining inventory levels, creating and distributing flyers and other education materials in collaborating with the SciTrek team, scheduling meetings and communicating with external partners, and maintaining SciTrek's digital documents and files.

Required Qualifications:

• High school diploma or GED.
• 1-3 years of experience in administrative support, office management, or similar roles.
• Proficiency in project management tools such as Asana and Trello.
• Proficiency in Google Workspace, Microsoft Office Suite, and basic knowledge of digital file management systems.

Preferred Qualifications:

• 1-3 years of experience working in an academic, research, or scientific environment.
• Bachelor's Degree or equivalent experience and/or training.
• 1-3 years of experience in preparing educational materials or training resources.
• Strong organization skills and attention to details.
• Strong word processing skills, experience with Excel spreadsheets and data entry.
• Strong interpersonal communication skills including the ability to establishing cooperative working relationships.
• Excellent verbal and written communication skills, critical thinking, time management.
• Solid organizational skills and ability to multi-task and meet a variety of deadlines and service level expectations.
• Ability to work independently as well as part of a group.

Special Conditions of Employment:

• Some weekend work is required.
• Satisfactory conviction history background check
• Position is funded by federal contract/sub-contract and requires E-Verify check.
• This is a Limited appointment working less than 1000 hours in 12 consecutive months.
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 45% Administrative Support - Assists with tracking inventory levels and helps order lab supplies for program needs. Supports the creation, preparation, and distribution of SciTrek seminar flyers, educational materials, and other resources to ensure materials are ready and distributed in a timely manner. Assists with other administrative tasks as needed.

• 30% Meeting Scheduling and Communication - Coordinates and schedules meetings and seminars with internal SciTrek team members and external partners. Provides timely and professional communication between SciTrek and external partners by creating, sending, and tracking emails, reminders, meeting invitations and meeting agendas.

• 25% Digital File and Document Management - Organizes, maintains, and updates electronic files, records, and documentation. Ensure files are easily accessible by properly storing, labeling, and backing up digital files in the SciTrek database.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

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