Honda Trading Parts Senior Administrative Assistant

Honda North America
$49,600.00 - $74,400.00
paid time off, tuition assistance, tuition reimbursement, 401(k), relocation assistance
United States, Ohio, Marysville
Dec 18, 2024
What Makes a Honda, is Who makes a Honda Honda has a clear vision for the future, and it's a joyful one. We are looking for individuals with the skills, courage, persistence, and dreams that will help us reach our future-focused goals. At our core is innovation. Honda is constantly innovating and developing solutions to drive our business with record success. We strive to be a company that serves as a source of "power" that supports people around the world who are trying to do things based on their own initiative and that helps people expand their own potential. To this end, Honda strives to realize "the joy and freedom of mobility" by developing new technologies and an innovative approach to achieve a "zero environmental footprint." We are looking for qualified individuals with diverse backgrounds, experiences, continuous improvement values, and a strong work ethic to join our team. If your goals and values align with Honda's, we want you to join our team to Bring the Future! Job Purpose Provides support to Account Representatives in relation to the purchase and sale of parts, machinery and tooling used in the manufacturing of Honda products as well as other non-Honda business. Receives and enters customer orders and supports vendors purchases. Arranges inbound delivery of goods and schedules export shipment with external partners. Generates commercial documents associated with exported goods and posts A/R, A/P items accordingly. Enables Account Representative to focus on business development, projects, potential problem analysis or problem-solving activity. Key Accountabilities Support buyer activities: * Track order flow and timing according to customer requirements * Maintain awareness of product details * Support new business partner on-boarding, new part on-boarding to facilitate proper flow and timing of necessary information. * Basic daily correspondence Support strong customer inside sales support functions- including communication to other regions: * Communicate directly with Business Partners to ensure on-time deliveries to customers or to resolve issues * Support daily interaction as needed to customer locations and be a functional support role to their needs Support Order Transactions: * Support Purchase Order and forecast transactions, coordinate with suppliers PO receipt and record estimated delivery timing * Analyze customer demand to identify short supply concerns * Escalate concerns as needed to Parts team and customer, following proper communication standards * Maintain clear, logical, & complete supporting documentation in files * Track & verify timely delivery of cargo to shipping locations * Identify discrepancies in information and take proper action to resolve with Business Partners Report Review & Analysis: * Support accurately and timely consolidation of sales and cost data for sales variance reports * KPI review on on-time performance, supplier performance, etc to identify areas for improvement within account management. * Excel report creation & maintaining as needed Pay vendor invoices: * Timely payment of supplier invoices * Communicate with Account Representative or Business Partner to resolve discrepancies timely Communicate to Account Representative/Supervisor: * Inform Account Representative of any delays or problems arising in daily operations or made visible through daily correspondence * Confirm understanding of business requirements/ask questions Special projects: * Analytical reporting and projects * Management reporting * Lead support with department wide projects Other duties as assigned, which may include cross-functional responsibilities, department rotations, and/or temporary assignments and transfers Acknowledges and respects inclusion, diversity and differences amongst associates and seeks to practice inclusion and engagement based on company policies and our Honda Philosophy Qualifications, Experience, and Skills Minimum Educational Qualifications: High School degree Minimum Experience: 3-5 years experience in general office, preferably in manufacturing, supply chain or accounting environment Exposure to accounting principles and practices Other Job-Specific Skills: Analytical skills Basic cost accounting skills People coordination/communication skills Computer software skills (Microsoft Excel, Word, PowerPoint) Job Dimensions No. of Direct Reports: 0 No. of Indirect Reports: 0 Financial Dimensions: Order & invoicing, Account Payable & Receivable support, cost & price update support Decisions Expected Determine acceptability of cargo delivery arrangements based on established lead-times and schedules Communicates to Business Partners Prioritize daily customer order, delivery, and correspondence activities for assigned territory - recommend changes if needed Resolve customer concerns within framework of Business profile parameters, department policies & procedures, guidance from Account Representatives - communicates as needed to buyer or customer locations Capture errors in documentation before release to Business Partners - no errors to be sent Alternative countermeasures in case of delays or gaps in schedules - recommendations to team Adjustments to schedule and/or requests for support in case of conflict between competing priorities or Business Partners - recommendations to adjust schedules as needed to customers or management Actions or activities that will improve the efficiency or accuracy of handling assigned tasks; actions or activities that will improve the level of service to customers - recommend changes to flow if needed Processes or tools that will enhance the level of accuracy and timeliness in our commercial or financial documentation - recommends changes to flow if needed What differentiates Honda and make us an employer of choice? Total Rewards: * Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.) * Paid Overtime * Regional Bonus (when applicable) * Industry-leading Benefit Plans (Medical, Dental, Vision, Rx) * Paid time off, including vacation, holidays, shutdown * Company Paid Short-Term and Long-Term Disability * 401K Plan with company match + additional contribution * Relocation assistance (if eligible) Career Growth: * Advancement Opportunities * Career Mobility * Education Reimbursement for Continued Learning * Training and Development programs Additional Offerings: * Tuition Assistance & Student Loan Repayment * Lifestyle Account * Childcare Reimbursement Account * Elder Care Support * Wellbeing Program * Community Service and Engagement Programs * Product Programs * Free Drinks Onsite Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.