Grant Administrator II - College of Public Health and Social Work

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Responsible for the administrative research process for Robert Stempel College of Public Health & Social Work. Including, but not limited to, pre-award and post-award administration activities of grants and contracts awarded to the University. Advises Principal Investigators (PIs) on the most effective ways to achieve an effective quality proposal and coordinates a timely submission process, ensuring appropriate approvals. Provides compliance/oversight by monitoring budget and spending, processes expenditures, and provides ethical management of funds.

• Works closely with the office of research administration within the College and the Office of Research and Economic Development (ORED) in overseeing the complex pre-award administration of grants for Stempel College.
• Provides guidance to department, unit administrators, and faculty members on fiscal and administrative grant related matters and submission of grant proposals.
• Assist principal investigators in the development of external funding opportunities, preparation of proposal budget, budget modification and transfers, and any other grant related documentation.
• Reviews sponsor guidelines to ensure proposals have strict adherence and coordinates the proper gathering of required documentation for submission.
• Coordinates proposal submission processes among various contributors including the PI, ORED, and the Dean's office research administration team.
• Develops and implements internal operating procedures for the Stempel College pre-award area.
• Prepares research effort allocations and monitors expiration of such allocations and ending dates. To ensure correct effort research allocations, initiate payroll transfers and verify payroll transfer execution.
• Works closely with ORED in the negotiation of terms and conditions of grant and sub-recipient awards.
• Enters contracts through TCM and reviews contracts.
• Works closely with the Research Administration team and ORED in analyzing, reviewing and entering contracts for payments.
• Performs grant management duties for assigned programs, maintains schedule of grantee reporting deadlines, and ensures compliance.
• Reviews financial reports of expenditures incurred under a federally funded grant to ensure that they are complying, well substantiated, and error free.
• Creates regular budget reports for PI and provides budget analyses and forecasts for PI to ensure accurate program planning and execution of project deliverables.
• Assists with the monitoring of project budgets, prepares no cost extensions, continuation proposals, and all matters related to the operating budget as needed.
• Serves as the University's credit card backup approver for departmental transactions. Assures compliance and adherence to University's credit card policies and procedures.
• Reviews and processes invoices for payment to domestic and international partners and consultants.
• Monitors all activities related to the sponsored research subcontracts.
• Evaluates expenditures documents according to federal, state, and University guidelines for grant allowability and appropriateness.
• This role may be eligible to participate in a flexible work arrangement as per FIU policy.

Bachelor's degree and two (2) years of grant or contract administration experience OR Certified Research Administrator (CRA) and two (2) years of grant or contract administration experience OR equivalent combination of education and six (6) years of grant or contract administration experience; OR an equivalent combination of relevant education and/or experience.

Administrative

Begin time: 8:30 AM

End time: 5:00 PM

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Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

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