Accounting Associate II

About the New York Genome Center

The New York Genome Center (NYGC) is an independent, nonprofit, academic research organization dedicated to advancing genomic research. NYGC scientists and staff are furthering new approaches to diagnosing and treating neurological diseases and cancer through their unique capabilities in whole genome sequencing, RNA sequencing, state-of-the art analytics, and the development of genomic tools. NYGC concentrates specifically on disease-based research in the following areas: neuropsychiatric disease (autism, schizophrenia, bipolar); neurodegenerative disease (ALS, Alzheimer's, Parkinson's, Huntington's), and cancer.

Located in Lower Manhattan, the New York Genome Center was founded by and remains closely affiliated with the leading academic medical centers and research universities in the New York region, engaging in research projects with and for these institutions. Essential to our collaborative work is an outstanding faculty, whose members typically hold a joint appointment at NYGC and a partner university. They support our scientific mission by conducting independent research in areas of mutual interest to us and the wider scientific community.

Position Description

The Accounting Associate II performs various accounting and bookkeeping tasks such as:

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  Collect, obtain approval, and enter A/P invoices into accounting software on a daily basis; (temp)

  
  
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  Processing A/R Invoices, including working with project managers throughout the billing

  
  
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  processing, including monitoring AR emails and collections, gathering support for deposits,

  
  
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  sending out billing invoices.

  
  
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  Draft subtenant invoices and updating schedule for reimbursable expenses from subtenants

  
  
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  Create and maintain AR aging report

  
  
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  Reach out to vendors regularly for collection on aging;

  
  
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  Perform other daily data entry functions (e.g. monitor incoming cash, enter all incoming

  
  
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  payments, assist with bank account monitoring, tracking of prepaids, etc.);

  
  
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  Prepare and enter necessary journal entries and accruals into accounting system;

  
  
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  Reconcile and analyze various balance sheet accounts in the GL;

  
  
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  Responsible for preparation of weekly cash report;

  
  
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  Complete monthly close activities including completing bank reconciliations, monthly revenue

  
  
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  accruals for deferred revenues, account reconciliations;

  
  
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  Review Concur and AMEX expense reports;

  
  
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  Support laboratories by placing purchase orders on their behalf;

  
  
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  Conduct monthly inventory count, update monthly inventory tracking and usage; and draft goods

  
  
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  receipts purchase orders related to inventory

  
  
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  Maintain integrity of database accounting systems by regularly updating files, reports and

  
  
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  spreadsheets;

  
  
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  Prepare various spreadsheets, reports, and data lists, including cash reports and aging reports;

  
  
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  Responds to vendor, client and staff requests for various information;

  
  
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  Performs other accounting administrative tasks as assigned;

  
  
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  Conduct Concur training

  
  
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  Other special projects as required, including maintaining AP email and processing invoices temporarily.

  
  

Although a private, not-for-profit entity, the NYGC operates in a notable public field and reporting requirements over time will emulate public company standards. Implementing proper policy and demonstrating financial integrity and compliance within the NYGC operations is essential.

This is a full-time non-exempt position that may require overtime based on quarterly and annual filing deadlines, as well as other project deadlines.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements & Qualifications

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  Ideally, prospective candidates will have the following experience or attributes:

  
  
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  College degree required, with a concentration in Finance/Accounting preferred;

  
  
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  Strong analytical and high level of problem-solving skills;

  
  
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  Minimum two to five years of accounting experience;

  
  
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  Strong communication skills, both verbal and written;

  
  
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  Ability to work independently and in a team environment;

  
  
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  Excellent time management, planning and organizational skills;

  
  
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  Ability to multi-task in a fast-paced environment;

  
  
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  Strong Excel skills, experience with SAP and Concur preferred.

  
  

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At NYGC we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Competencies

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  Technical and Professional Skills: Consistently demonstrates skills and knowledge relevant for current role; strives to expand the depth and breadth of technical and professional skills; works with a high level of integrity; exhibits focus and discipline; appropriately prioritizes, manages expectations and delivers on commitments.

  
  
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  Collaborative & Communicative: Models collaboration and teamwork; brings out the best in others; effectively works with all levels, internally and externally; respects and embraces diversity of perspective; communicates clearly and listens carefully; uses good judgment as to what to communicate and when to do so.

  
  
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  Adaptable & Innovative: Adaptable and embraces change; develops new insights and pursues improvements and efficiency; fosters exchange of new ideas and willing to challenge the status quo; takes initiative and is solution-oriented; engages in work with passion and curiosity.

  
  

Work Flexibility

NYGC has established a flexible work policy to give employees and other staff more ability to balance their work, personal commitments, and commuting challenges. The incumbent in this position may be eligible for a flexible work schedule or hybrid remote work arrangement with supervisory approval. Occasional evening and weekend work may be required.

Salary & Benefits

The pay range for this position is $70,000-80,000 per year; the base pay offered may vary depending on job-related knowledge, skills, and experience.

In addition, NYGC offers a full range of medical, financial, and other benefits as well as generous time off. This includes Medical/Dental/Vision for employees & dependent(s); Vacation, Holidays, Sick, and Other Leave, including a paid winter break; a 401(k) match; Life Insurance; Flexible Spending Accounts; employee Tuition Reimbursement; flexible schedules and telework options for some positions; an Employee Assistance Program; and much more.

Equal Opportunity

Diversity, equity, and inclusion are central to NYGC's core mission. We strive to create a workplace environment that is welcoming and fair to all regardless of race, ethnicity, gender, sexual orientation, physical ability, or religion. We believe that when people of various backgrounds, life experiences, and perspectives work together in an inclusive and equitable environment we gain new and valuable perspectives that otherwise would have been missed. Valuing and supporting all NYGC employees as individuals while helping them realize their full potential is critical to promoting greater collaboration, innovation, and discovery - fostering a sense of belonging for our greatest strength, our people. We recognize that there is still work to be done that will require sustained commitment from the entire organization.

The New York Genome Center is a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, creed, color, gender, religion, national origin, sexual orientation, age, disability, genetic predisposition or carrier status, protected veteran or military status, domestic violence victim status, partnership status, caregiver status, alienage or citizenship status, marital status, or any other characteristic protected by applicable law. NYGC takes affirmative action in support of its policy to hire and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

FLSA Status -Non-Exempt