Study Away (SA) Financial Operations Manager: Franklin College of Arts and Sciences

University of Georgia

retirement plan

United States, Georgia, Athens

Dec 21, 2024

Posting Details

Posting Number	S13063P
Working Title	Study Away (SA) Financial Operations Manager: Franklin College of Arts and Sciences
Department	Franklin-Deans Business Office
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website	https://franklin.uga.edu/business-office/teams
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	M-F, 8am-5pm; Occasional evenings or weekends may be required
Advertised Salary	Commensurate with Experience
Posting Date	12/20/2024
Open until filled	Yes
Closing Date
Proposed Starting Date	01/20/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Finance/Budget Professional
FLSA	Exempt
FTE	1.0
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Experience in financial management within a university setting. Experience working with faculty in an academic setting. Knowledge of study away programs. Knowledge of the university procurement process
Position Summary	Franklin College of Arts and Sciences, named in honor of Benjamin Franklin, is the heart of UGA's liberal arts learning environment. The research, scholarship and creative output by the faculty and students in more than 30 academic units set the pace for a dynamic environment at Georgia's flagship institution. The Franklin College of Arts and Sciences is committed to fostering a global perspective among our students. Our international study abroad programs offer opportunities to study in different cultural settings, engage with global communities, and gain invaluable insights that prepare our students to thrive in an interconnected world. Additionally, understanding the value of unique experiences within our own country, the college also offers a plethora of domestic study away programs. These programs allow students to explore different regions, cultures, and communities within the United States. Through these experiences, students develop critical thinking skills and adaptability while aiming to become well-rounded, culturally competent and socially responsible individuals ready to make a positive impact on their communities and beyond. The Study Away Financial Operations Manager will play a crucial role in supporting and advancing the global and domestic study away initiatives in the Franklin College of Arts and Sciences. This position supports the planning and execution of SA programs by overseeing the financial functions of the programs including budgeting, billing, and account and student fee oversight. This position will ensure the financial health of the programs are in order and supports the program's long-term growth and sustainability. The ideal candidate will have a strong background in financial and program management, excellent organizational skills, and the ability to work effectively in a dynamic environment.
Knowledge, Skills, Abilities and/or Competencies	Ability to exercise independent analysis and judgment in accordance with broad principles, practices, and professional standards related to study away program development and administration. Capability to understand, analyze, and provide direction to others regarding external (e.g., foreign governments, etc.) and internal (college and university) policies and procedures related to compliance and responsiveness. Excellent time management skills, with the ability to handle multiple projects simultaneously. Ability to work under pressure and meet strict deadlines. Detail oriented with strong analytical and problem-solving abilities. Effective oral and written communication, organizational, problem-solving, and interpersonal skills. Ability to work independently, as an effective team member, and take initiative in a face-paced environment. Competence in communicating with faculty across various disciplines. Ability to influence and build professional relationships within a diverse workforce at all levels. Strong computer skills, including proficiency in word processing, spreadsheets, presentations, database programs, and internet searches.
Physical Demands	Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Financial Management of Study Away Programs

Prepare budgets for all Franklin College Study Away programs
- Collaborate with program directors to create comprehensive program budgets.
- Analyze historical spending and budget data, as well as market trends, to ensure accurate budgets.
- Identify areas of cost savings and make recommendations to the program directors.
- Work with Office of Global Engagement (OGE)and the Provost's Office to ensure budgets are transferred to the correct chart strings and for the correct amounts.
Ensure accurate and timely recording of all financial transactions.
Work with the Franklin College Business Services Center (BSC) to manage invoicing and payments.
Work with the Franklin College Hiring and Personnel team to support the hiring of temporary faculty and staff for the programs.
Manage payroll for faculty, staff and students paid from the program funds, including preparing summer payroll for faculty.
- Maintain separate study abroad payroll documents for all programs.
- Submit appropriate HCM actions as needed for program work.
- Ensure all faculty summer pay is captured in the faculty summer pay process.
- Work with FAST Payroll Managers to ensure that any staff, student, and/or faculty pay (excluding summer pay) is included on the relevant departmental NOB.

Percentage of time

Duties/Responsibilities	Financial Reporting Provide regular financial reports to the program directors and the Sr. Director for Finance and Administration. Actual expenses Budget projections Variance analysis Prepare the program close out reports for OGE Final Budget to Actual Analysis Provide justifications for variances Request any needed Emergency Relief Funds
Percentage of time	20

Duties/Responsibilities	Compliance and Risk Management Ensures that programs adhere to all financial regulations and standards, including purchase, travel, petty cash, pcard and personal reimbursement requirements. Identify financial risks and develop strategies to mitigate them.
Percentage of time	10

Duties/Responsibilities	Communication and Program Relations Work closely with the program directors, unit heads and FBSO staff ensure financial decisions support the department, college and university mission and goals. Serve as a financial advisor and communicator to provide financial insights and guidance to the college business office leadership.
Percentage of time	10