Parts and Service Administrator

COMPANY INTRODUCTION

ALVEST is the world leader in airport ground support equipment manufacturing and distribution, through its entities TLD, Smart Airport Services (SAS), and Alvest Equipment Services (AES), with consolidated sales in the range of 750 million USD. Alvest Equipment Services (AES) is dedicated to ground support equipment maintenance, rental, leasing, and overhaul services with a high level of growth in Europe, the USA, and the Middle East.

COMPANY BENEFITS

• Medical, Dental, and Vision Insurance
• Company Provided Short Term and Long Term Disability Insurance
• Company Provided Life Insurance
• Annual Profit Sharing Bonus
• 401(K) and Roth Matching
• Employee Assistance Program
• Tuition Reimbursement
• Free Safety Shoes and Safety Prescription Eyeglasses

POSITION SUMMARY:

The Parts and Service Administrator is responsible for managing a supply chain from purchasing and invoicing as well as managing an inventory of spare parts. Responsibilities include supporting the office of a maintenance station, performing equipment maintenance procedures on a fleet of Airport Ground Support Equipment and maintaining a high quality of standard. The maintenance Office Administrator will also occasionally operate the equipment and perform operations, following its customer schedule.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Maintenance activity support:

• Assist in generating the work orders for the Technicians and checking the available inventory for the upcoming assignment.
• Processing completed work orders.
• Assist in the planning of workloads, based on equipment requirements.
• Perform data entry in the system for equipment service records as well as labor records.
• Assist in generating reports and gathering data as needed.

Parts management:

• Research parts vendors and establish local vendors when required.
• Perform inventory management functions: Shipping/ receiving/ location control
• Responsible for Cycle count and accuracy.
• Determine and manage proper inventory stock levels required based on utilization and upcoming work orders.

Administration:

• Assist with invoicing
• Assist the Supervisor and Manager with office management tasks
• Data entry as required

OTHER RESPONSIBILITIES:

• CIT: establish standards and procedures for continuous improvement.
• Maintain skills by attending training classes, special technical and administration courses; seminars, exhibits and trade shows as needed.

QUALIFICATIONS AND EXPERIENCE:

To perform this job successfully, the individual must have good verbal and written communication. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 2 years of related experience and a broad knowledge of ERP systems.
• 2 years of purchasing experience
• Inventory management knowledge preferred but not required.

OTHER SKILLS AND ABILITIES:

• Computer and office programs knowledge
• Excellent written and verbal communication skills to communicate effectively and professionally with internal and external customers
• Must be able to read and speak the English language
• Ability to work both as a team and/or independently
• Must have a valid driver's license
• No travel restrictions

EDUCATION:

• High school diploma or equivalent.

Salary: The expected pay rate for this position is $25.00-$30.00 per hour. The actual pay rate offered may vary on multiple factors including, but not limited to, experience, knowledge, skills, certifications and/or location.

This is a non-management position
This is a full time position