Accounts Payable

1. Thoroughly review incoming invoices for accuracy, completeness, and compliance with company policies and procedures.
2. Verify and match invoices with purchase orders and delivery receipts, ensuring all supporting documentation is in order.
3. Resolve discrepancies or issues with vendors promptly and communicate effectively with internal departments to facilitate problem resolution.
4. Manage the printing of accounts payable checks and obtain necessary signatures in a timely manner.
5. Collaborate with relevant departments to ensure proper authorization and documentation are in place before processing payments.
6. Maintain a secure and organized system for storing signed checks and related records.
7. Handle the processing of employee expense check requests, ensuring adherence to the company's reimbursement policies.
8. Verify receipts and supporting documentation to validate expense claims and ensure compliance with established guidelines.
9. Efficiently distribute signed checks to vendors and internal stakeholders as required.
10. Maintain accurate records of check distribution and monitor outstanding payments to ensure timely settlement of obligations.
11. Regularly update and maintain accounts payable reports, files, and records for easy retrieval and audit purposes.
12. Ensure the accuracy and completeness of financial data, contributing to the overall integrity of the company's financial reporting.
13. Serve as the primary point of contact for vendor inquiries, responding promptly and professionally to address any concerns or discrepancies.
14. Foster positive relationships with vendors through clear communication and timely issue resolution.
15. Compile and organize data required to generate reports as requested by the department supervisor or manager.
16. Collaborate with cross-functional teams to gather relevant information, ensuring the accuracy and timeliness of report submissions.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.