Payroll/Accounts Payable Processor

The Payroll/Accounts Payable Processor will work closely with the Payroll Manager and will undertake a variety of tasks such as entering payroll information, calculating wages, and maintaining records. The position will also provide support to Accounts Payable (AP), processing invoices and other activities.

This is a full time, benefit eligible position, working Mon - Fri, 8:30 am to 5 pm, in-person in west Berkeley.

LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition, or any other protected classification.

Benefits

Compensation: $23 - $25/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

COVID-19 Vaccine Policy

In accordance with LifeLong Medical Care's commitment to provide and maintain a workplace that is free of known hazards, we have adopted a Mandatory COVIDCOVIDaccine Policy to safeguard the health of our employees and their families; our patients and visitors; and the community at large from infectious diseases, that vaccinations may reduce. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Order of the California State Public Health Officer. Unless a reasonable medical or religious accommodation is approved, all employees must receive COVID vaccinations.

Processing payroll for employees, including issuing checks and direct deposits
• Provide support to AP teams during non payroll weeks, and as needed.
• Support Payroll Manager on payroll discrepancies
• Maintaining payroll records and reconciling discrepancies
• Communicating with HR regarding employees and operations about payroll issues and changes
• Ensure accruals are up to date; coordinate with Benefits Administrator to verify leave of absence accruals
• New Hires: Maintaining employee payroll files and new hire information, produce new hire reports
• Onboarding Process: Present Payroll piece during new hire orientation
• Terminations: Coordinate with HR to deliver final check for exit interview
• Process, copy, and deliver manual checks, coordinate check signatures
• Review timesheets for the accuracy of allocations, extract reports to update payroll
• Ensure timecards are completed in a timely manner; follow up with staff as required to ensure payroll is submitted on time
• Auditing: Assisting AP and payroll with audits
• Maintain employee confidence and protect payroll operations by keeping information confidential
• Payroll maintenance- help with year end closing. Box up processed payroll to send out to storage cleanup year and help prepare for the next

• Experience with Financial Software
• Proficiency with MS Office/Excel
• Familiarity with general accounting principles
• Display of strong customer service orientation
• Strong organizational, administrative, multi-tasking, prioritization, and problem-solving skills
• Work effectively under pressure in a positive professional manner and to be flexible and adaptive to change
• Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgement and diplomacy
• Work in a team-oriented environment with several professionals with different work styles and support needs
• Conduct oneself in internal and external settings in a way that reflects positively on Lifelong Medical

Job Requirements

• One plus years of experience in Payroll or other related fields
• Proficient in MS Office and Financial Software
• Strong customer service approach to problem solving and conflict resolution

Job Preferences

• Experience with diverse employee populations and multi-location organizations