Finance & Grants Associate

The Finance Associate will be responsible for:

OSP Grant Administration and management (50-60%)

• Learn and apply the process of grant application, certification, workstring management, etc.
• Communicate with Office of Sponsored Programs, Student Affairs Finance, internal and external stakeholders
• Facilitate grant-writing process with Principal Investigator(s)
• Monthly grant updates with Principal Investigators (PIs) and other interested parties
• Utilize Workday & Huron platforms for grant facilitation
• Set up purchase orders for grants
• Understand and apply payroll allocations in collaboration with Student Affairs Finance.
• Partner with Student Affairs Finance to ensure SA Finance is aware of grants, able to create budget, and create workstrings.

MOUs and Other Internal/External Financial Agreements (20%)

• Manage non-OSP funds and agreements to UVA Career Center for specific purposes. Allocate expenses, push/pull financial transfers.
• Navigate programmatic expenses with UVACC colleagues.

Financial Coordination (20-30%)

• Applies knowledge of state, federal and University policies, procedures and systems to effectively coordinate applicable procurement, accounts payable, and accounts receivable activities. Utilizes Workday, America-to-Go, and other University systems/software to accomplish work.
• Provides back-up accounts receivable support including reconciliation of cash, checks, and credit card payments as well as researching wire payments and coordinating recoveries. Credits appropriate invoices in career fair management database and sends email receipts. Posts transactions to appropriate general ledgers including those in affiliate career offices. Prepares and delivers bank deposits as needed.
• Manages outstanding collections process.
• Provides back up procurement for general office supplies using the University T&E card or issuing purchase orders via Workday.
• Serves as delegate for purchase reconciliation and generates/collects/maintains appropriate documentation for all financial transactions.
• Provides overall team support by assisting with other projects to ensure sound fiscal management.
• Supporting the budget process for UVA Career Center and for SA Finance
• Submit expense reports with accurate workstring alignment.
• Collaborate with the Cavalier Fund coordinator to support student sponsorship.

In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements:

Education: Bachelor's degree.
Experience: At least two years of experience. Equivalent experience accepted in lieu of degree.

Preferred Qualification:

Experience with grant writing.

About the Position:

The salary for this position is $48,000.00 annually. This is a two-year, term-limited position. This is a full-time, twelve-month University Professional Staff position with full benefits. Benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off

• Parental and Community Service Leave

• Health plan with options to meet healthcare and financial needs available immediately

• Competitive retirement plan

• Tuition and professional development benefits after the first six months of employment

• Employee wellness program featuring activities to earn up to $500/year.

This is an in person position with one day/week remote optional. Employment is contingent on the successful completion of a background check.This position will not sponsor applicants for work visas.

Located in central Virginia, the University of Virginia is a highly selective public research institution with a major commitment to undergraduate education. The student experience is grounded in the institutional core values of academic rigor, diversity and inclusion, health and wellness, honor, public service, and student self-governance. For more information about the University of Virginia click here, for the UVA Career Center, click here.

Application Instructions

The preferred deadline for applications is January 18, 2028. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' External applicants please visit the UVA job board, search for R0068587 and complete an application online. Include the following documents: Include the following documents:

• Cover letter

• CV/resume

Applications that do not contain all required documents will not receive full consideration. References will be completed via UVA's standardized process, SkillSurvey. A minimum of three references is required. For questions regarding the position or application process, please contact Michele Jarman.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.