Field Intelligence Element (FIE) Administrative Specialist - Active Security Clearance Required

Lawrence Livermore National Laboratory
tuition reimbursement, 401(k)
United States, California, Livermore
Jan 11, 2025
Company Description Join us and make YOUR mark on the World! Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place. We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory's mission. Pay Range $37.25 - $44.72 Hourly This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Job Description We are looking for anAdministrative Specialistto support staff members within the Field Intelligence Element (FIE) Operations team. We are looking for a well-organized strategic thinker that can prioritize multiple tasks with the ability to change gears constantly to meet the needs of the team. In this role you will Represent management in administrative matters to all levels of management, both internal and external to the Laboratory, and respond on their behalf to gather, clarify, and disseminate information, and coordinate activities. Serve as a resource and interpret institutional, directorate and organizational policies and procedures. Perform an extensive array of complex and difficult administrative tasks (e.g., manage calendars, coordinate travel, process expense reports, procurements and arrange meetings.) Research and interpret organizational policies and procedures. Maintain appropriate security in a Sensitive Compartmented Information Facility (SCIF) environment and ensure all tasks are performed in accordance with elevated security requirements. Generate correspondence on own initiativeand compose correspondence for management's signature. Compile complex information and develop presentations, charts, and reports. Independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues. Serve as backup for the Executive Assistant, ensuring continuity of administrative functions and seamless support during their absence. Serve as the primary Time and Attendance Coordinator (TAC) for FIE Operations. Perform other duties as assigned. Qualifications This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire and the ability to obtain and maintain a SCI level access. Experience providing high-quality and professional administrative support to managers or multiple staff members within a fast-paced team environment. Experience communicating and collaborating with a diverse range of people and job functions. Advanced organizational skills and experience working under minimal supervision, with the ability to independently determine and set priorities and goals in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions. Excellent problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems. Experience working independently under time constraints to meet critical deadlines. Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business sensitive information, as well as personnel interactions. Advanced computer skills and experience with Microsoft Office Suite, Adobe Acrobat and the ability to learn new software quickly Qualifications We Desire Experience working in a classified environment. Experience interpreting and applying LLNL policies and procedures. Additional Information #LI-Onsite Position Information This is a Career Indefinite position, open to Lab employees and external candidates. Why Lawrence Livermore National Laboratory? Included in 2024 Best Places to Work by Glassdoor! FlexibleBenefits Package 401(k) Education Reimbursement Program Flexible schedules (depending on project needs) Inclusion, Diversity, Equity and Accountability (IDEA) - visithttps://www.llnl.gov/diversity Our core beliefs - visithttps://www.llnl.gov/diversity/our-values Employee engagement - visithttps://www.llnl.gov/diversity/employee-engagement Security Clearance* This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. Pre-Employment Drug Test External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor. Wireless and Medical Devices Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices. Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings. Pre-Placement Medical Exam A job related pre-placement medical examination may be required. How to identify fake job advertisements Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond. To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf Equal Employment Opportunity We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws. We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision. Reasonable Accommodation Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. CaliforniaPrivacy Notice The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. 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