Administrative Assistant

Entegris is seeking an Administrative Assistant to provide primary support to the Chief Information & Digital Officer and Information Technology (IT) leadership team. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs. This role is in Bedford, MA.

The successful candidate will have the chance to work opportunity with senior leadership, playing an essential role in the organization's success. The Administrative Assistant will exercise significant discretion and judgment, handle confidential information, and possess the organizational skills needed to manage diverse tasks and deadlines daily.

In this role, you will:

• Maintain excellent judgment, integrity, and a high level of confidentiality, discretion, and diplomacy when handling sensitive correspondence, issues, and information.

• Provide high-level administrative support, ensuring exceptional service and professionalism in every interaction.

• Communicate with executives and their assistants internally and externally, addressing requests with appropriate urgency.

• Demonstrate strong problem-solving skills and propose effective solutions.

• Support the planning and coordination of meetings and events with internal and external stakeholders (executives, employees, customers, and investors. Coordinate all travel logistics (flights, car service, hotel bookings, etc.) and process reimbursable expenses promptly.

• Manage team and individual calendar proactively, schedule meetings, arrange logistics, and resolve scheduling conflicts.

• Prioritize and manage your workflow to ensure high-quality and timely completion of tasks while being adaptable to changing priorities.

• Address or resolve issues within your area of responsibility and inform leadership of any significant matters.

• Work with the procurement team and other relevant parties to initiate purchase orders (PO) and manage vendor payments effectively.

• Oversee office logistics (mail, shipping) and maintain office supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, placing orders, and verifying receipt of supplies.

• Prepare correspondence, reports, presentations, and other materials, ensuring accuracy and timely completion.

Traits we believe make a strong candidate:

• Bachelor's degree in related field, or relevant experience Preferred.

• 5-8 years of experience as an Administrative Assistant, preferably supporting senior executives in corporate environment.

• Organizationally savvy, with keen ability to read sensitive situations and respond effectively.

• Ability to maintain confidentiality and handle sensitive information.

• Excellent written and verbal communication skills.

• Strong organizational skills and attention to detail.

• Ability to multitask and manage competing priorities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience in project management and event coordination.

• Ability to work independently and as part of a team.

• Flexibility and availability to work outside of regular business hours when needed for special projects.