Associate Executive Admin Assistant (Hybrid)

At Nestle Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives. Our broad product portfolio includes renowned brands like Garden of Life, Nature's Bounty, Vital Proteins, Orgain, Nuun, BOOST, Carnation Breakfast Essentials, Peptamen, Compleat Organic Blends, and more. We also have extensive pharmaceutical expertise, offering innovative medicines that aim to prevent, manage, and treat gastrointestinal and metabolic-related diseases.

At Nestle Health Science, we bring our best for better lives. Our people are challenged to bring fresh, diverse views and make bold moves to empower healthier lives through nutrition. We know brilliant ideas can come from anyone, anywhere. Here we embrace the entrepreneurial spirit and collaborate with teams that champion focused and forward thinking. We are committed to fostering professional growth and celebrating the achievements of our people along the way. We offer dynamic career paths, robust development, opportunities to learn from talented colleagues around the globe, and benefits that support physical, financial, and emotional wellbeing.

Join us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.

Job Summary:

The Associate Executive Admin Assistant provides advanced administrative support to the Vice President of Customer Strategy & Sales Operations and two other Vice Presidents of Sales at Nestle Health Science US. This is a hybrid position that requires an average of 2-3 days per week at our corporate office in Bridgewater, NJ.

Responsibilities:

• Manage invoices, prepare and organize documents, and handle travel arrangements and expenses
• Manage scheduling and maintenance of calendars to include meeting coordination
• Document preparation and management to include drafting, editing , and proofing
• Provides effective communication with all stakeholders at all levels within the organization
• Serve as a knowledge resource for corporate policies and procedures
• Creation of memos, correspondence &presentation materials, as well as managing complex editorial changes to documents from multiple parties

Requirements:

• HS Diploma required, with advanced degree preferred
• 3+ Years of Administrative Experience; supporting C-level executives a plus!
• Advanced computer skills using Microsoft Office Suite: Word, Excel, Power Point,Outlook, and Teams
• Experience with Concur Online Travel & Expenses & SAPa plus
• Proven ability to support multiple teams and manage priorities with a demanding workload

Skills:

• Strong customer service focus, highly organized, strong focus on quality and detail orientation, able to perform in a fast pace environment
• Action and Results oriented, initiative to assume and lead projects and deliver as schedule
• Demonstrate leadership and proactive collaboration with all team members and senior executives, often taking on additional tasks to support colleagues
• Ability to multitask, meet high standards with urgency, and maintain discretion
• Forward thinker and planner; able to continually anticipate needs and use sound judgment
• Act in a discreet and professional manner with others, demonstrating sensitivity to the confidential nature of the company's business
• Extensive problem solving ability

Requisition #:335227

#LI-Hybrid

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestle. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestle seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestle home.

The Nestle Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.

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