Coordinator, Procurement

The Coordinator, Procurement serves as the main point of contact for maintaining data integrity for all information residing in the vendor database. This role will manage the purchasing process by collaborating and negotiating with vendors, tracking orders, and ensuring quality expectations are met with on time delivery. With high visibility throughout the organization, they collaborate and communicate with internal stakeholders regularly.

Responsibilities

• Vendor Management
  • Own the Vendor Master File ensuring an accurate database of vendors to mitigate duplicates and inaccuracies
  • Manage the Vendor Creation email account and action requests from stakeholders, ensuring all information is received and documented, and including other departments as necessary
  • Review and approve vendor creation requests on behalf of Procurement
  • Make changes to vendors as requested and gain approval from treasury
  • Extend vendors to other countries as requested, ensuring all tax and banking requirements are met
  • Annual review of duplicate suppliers
  • Annual review of inactive suppliers
  • Annual review of suppliers not assigned
  • Other duties as assigned
• Procurement
  • Oversee the Procure to Pay lifecycle
    • Approve Purchase Requests
    • Issue Purchase Orders
    • Process and/or approve invoices
  • Collaborate effectively and develop strong relationships with internal stakeholders and external vendors
  • Manage procurement activities, including the negotiation and purchasing of goods and services, while maintaining accurate records
  • Identify potential vendors and evaluate capabilities to ensure a strong vendor base
  • Track vendor orders to make sure goods are received on time and in full
  • Train on ERP system for all Procurement functions
  • Collaborate with distribution centers to optimize inventory levels and minimize stockouts
  • Manage various procurement projects simultaneously, ensuring each one is progressing smoothly and meeting required timelines
• Keep all sensitive matters confidential
• Other duties as assigned

Knowledge, Skills and Abilities

• Must have a proven track record of quick learning and working independently
• Able to balance multiple priorities and deadlines
• Effective communication by being clear, concise, and knowledgeable (verbal, written, etc.)
• Great attention to detail and accuracy
• Organizational acumen and able to prioritize tasks effectively
• Builds strong relationships with both internal stakeholders and external partners
• Thrives in a fast-paced and ever-changing environment
• Proactive problem solving with the ability to anticipate potential roadblocks, and propose solutions
• An efficient mindset always looking for ways to improve processes and ways of working
• Working knowledge of an ERP system, preferably SAP and Concur
• Competent in Microsoft Office (Outlook, Excel, Word, PowerPoint)

Education and Experience

• Bachelor s degree in business administration or other relevant studies strongly preferred. Relevant job experience in lieu of degree will be considered
• One (1) to Three (3) years of experience in data entry and computer systems

Travel Requirement

• 0% to 5%; domestic and/or global

New Era Cap, LLC is an Affirmative Action and Equal Opportunity Employer that believes in inclusion and does not discriminate against any candidate or employee on the basis of race, color, sex, age, religion, national origin, sexual orientation, gender identity, disability, veteran status, genetics, or any other basis protected by applicable local, state or federal laws.

The salary range for this posted position is $50,500 - $56,500 (plus bonus & benefits) and pertains to candidates located in Western New York. Actual compensation is determined by a wide array of factors including but not limited to skill set, education, essential job duties and requirements, and necessary experience.

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