IT procurement Administrator

JOB TITLE: IT Procurement Administrator

REPORTS TO: Director, IT & Business Systems

SUMMARY:

The IT Procurement Administrator ensures excellence in financial transaction management & tracking for the Business Systems/IT teams, including:

a.) transaction tracking & reconciliation,

b.) payment approval, processing & compliance, and

c.) monthly and annual accrual maintenance.

maximizing the team's spending efficiency, accuracy, timeliness, and compliance against internal financial controls, contributing to bottom line P&L management.

RESPONSIBILITIES/TASKS:

Create and maintain IT & Business Systems capital and maintenance expense budget.

Manage process of IT & Business Systems budget preparation, providing reports and data as requested.

Transaction tracking and reconciliation against planned budget including actual payments, outstanding balances, and variances

Payment approval, processing, and compliance

Accrual maintenance

Order & Distribute cellphones

Create purchase requisitions, follow through with purchase order, invoice payments, and resolve any discrepancies

Communicate with third-party vendors as needed to acquire information as well as for clarification on billing concerns and invoice irregularities

Input all financial transactions with required detail into budget tracking document.

Generate monthly, quarterly, and yearly reports to show progression of spend to budget

Monitor all software licensing inventory for compliance with vendor contracts and organizational procedures, work with IT management and vendors as needed to evaluate and adjust licensing levels

Assume responsibility, exercise discretion and independent judgment to evaluate, diagnose, and provide timely, appropriate responses and resolutions to requests, and as necessary, determine whom else at MC Machinery to involve in customer problem solving

Management of company issued cellular devices and plans

Maintains proper documentation

Other duties as assigned

May occasionally work outside of the normal business hours

EDUCATION, LICENSES, CERTIFICATIONS:

Associate of Science or equivalent with focus on Business, Finance, or Technology. Bachelors preferred

EXPERIENCE:

2-3 years' experience managing expenses

Excellent Written and verbal communication skills

Experience in troubleshooting software applications

Experience in Microsoft Office applications including but not limited to MS Word, Access, Excel, Power Point, and Outlook

Experience in managing multiple requests simultaneously

SKILLS, KNOWLEDGE, ABILITIES REQUIRED:

Requires strong attention to detail and basic accounting skills

High level of proficiency working with enterprise financial applications, specifically Dynamics AX

High level of proficiency working with Excel

Experience in P/L reporting, familiarity with balance sheet, G/L, A/R, A/P

Experience creating and maintaining financial models

Ability to work independently and use judgment to determine customer problems without direct supervision.

Ability to work well in a team environment.

Understanding of how properly manage IT and software development expenses

Ability to effectively document and communicate ideas, strategies, problems, and solutions in both verbal and written forms to co-workers and customers.

WORKING CONDITIONS:

A large portion of work is performed in a normal office environment, where the noise level is quiet to moderate.

Must have and maintain adequate personal fiscal responsibility. This is necessary to secure and maintain a corporate credit card and will be checked as a condition of hire.