Compliance Coordinator

At MacDonald-Miller Facility Solutions ("MacMiller") we make buildings work better. As the Northwest's leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over one thousand employees across 10 offices, there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers' expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:

• New construction - Engineering, fabrication and install of mechanical systems for new projects following lean construction practices
• Special projects - Retrofits and mechanical repairs for existing buildings for new efficiencies
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
• Building performance - Control systems, fault detection, energy services and remote monitoring
• Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it's because we all share the same Core Culture Values:

• Collaboration - Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• Dedication - We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Safety - Everyone deserves a safe workplace. Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families.
• Community - We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• Innovation - We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Fun! - Take the work seriously, but never taking ourselves too seriously. It's possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Compliance Coordinator: This is where you come in.

The Compliance Coordinator is responsible for efficiently handling compliance-related tasks assigned by the Project Accounting Manager.Key responsibilities include assisting vendors with B2Gnow registration, reporting payments on B2Gnow, researching purchase orders and subcontracts, verifying compliance on the L&I site, and ensuring valid Certificates of Insurance (COI) are on file.This role requires meeting performance standards set by management and adhering to all company policies and procedures.The Compliance Coordinator reports directly to the Project Accounting Manager and collaborates closely with account and project managers.

The Compliance Coordinator reports to Aleksandr Borishkevich / Project Accountant Supervisor on a collaborative team working on a variety of projects and initiatives to support the growing business.

Top deliverables in the first year to be a hero:

• Ensure Vendor Compliance and Registration:
• Assist vendors with B2Gnow registration and compliance requirements.
• Maintain valid Certificates of Insurance (COI) on file.
• Monitor and Report Financial Transactions:
• Report payments received and made on B2Gnow.
• Communicate with customers to request, collect, and allocate payments.
• Research and resolve payment discrepancies.
• Manage Compliance Documentation:
• Research new Purchase Orders and Subcontracts for contract compliance requirements.
• Capture data from Labor and Industries (Intent, Certified Payroll, Affidavit).
• Investigate alerts on L&I (WA, OR).
• Administer Subcontractor Processes:
• Generate subcontracts and process subcontractor invoices.
• Track subcontractor insurance and ensure compliance.
• Support Financial Health of Projects:
• Collaborate with business partners to ensure overall financial health throughout project setup, contract and change order management, and billing administration.
• Ensure projects are billed according to contractual requirements with necessary lien waivers and supporting documents.

Your Background: What kind of person will thrive in this role?

You should have...

• Advanced Proficiency in Microsoft Office Suite: Expertise in Word, Excel, PowerPoint, and Outlook, including advanced functions such as pivot tables, complex formulas, and mail merge.
• Experience with WennSoft and Microsoft Dynamics: Familiarity with these platforms is preferred for efficient management of financial and operational tasks.
• Proactive Problem-Solving Abilities: A forward-thinking approach to identify and address challenges effectively.
• Strong Team Collaboration Skills: Ability to work cohesively within a team, demonstrating positive communication and empathy.
• Meticulous Attention to Detail: Capable of maintaining accuracy in a fast-paced, ever-changing environment.
• Effective Communication with Stakeholders: Serve as a liaison to internal and external customers, ensuring clear and professional interactions.
• Analytical and Investigative Skills: An inquisitive mindset to analyze data and investigate discrepancies.
• Educational Background: Bachelor's Degree in Accounting or Business Administration, or equivalent experience.
• Accounting Experience: 1-3 years of prior accounting experience, preferably with accounting software programs.

And everyone you work with should describe you as...

• Exemplifying an exceptional work ethic.
• Being highly goal-oriented and driven.
• An outstanding problem solver.

And you should be motivated by...

• Accomplishing goals and seeing the impact of your results

• Empowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you
• Working in a lean, results-oriented environment, where you'll be expected to do more, take on more, and achieve more every year
• Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel

Compensation: $25-$33 hourly

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees(coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long term disability.
• Employee and dependent life insurance.

• Wellness Program.
• Employee Assistance Program.

Where you will work

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.

Interested to learn more?

If you're ready for an adventure, and are interested in being considered for this role, click apply to start the conversation!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.