Principal Office and Administrative Specialist

Applications are invited for the position of Principal Office and Administrative Specialist at the Urban Research and Outreach-Engagement Center (UROC), 2001 Plymouth Avenue North, Minneapolis, MN 55411. UROC's programs are committed to developing lasting partnerships with urban communities based on mutual respect and benefit. The staff, programs, and affiliates of UROC will pursue community-based and community-defined research that contributes to the vitality and well-being of the Northside and other urban neighborhoods of the Twin Cities. UROC is part of the Office of the Senior Vice President for Academic Affairs and Provost.

The person in this position will serve as the UROC receptionist and also provide part-time clerical support to the UROC executive director and leadership team. The receptionist may also provide limited assistance to others in the facility. This will be an hourly, part-time position for 32 hours per week, with the option for occasional additional hours, but no more than 40 per week. The hours will usually be between 2pm. and 9 p.m. Monday through Thursday, and 7:30 a.m. to 3:30 p.m. Saturdays, but weekend hours are dependent on event scheduling.

** Position is represented by AFSCME-Clerical Bargaining Unit. Bargaining unit consideration begins on April 2, 2025 and ends on April 9, 2025.

Work Schedule

• Work Hours : Hourly position - flexible Monday - Thursday 2pm p.m. to 9:00 p.m., Saturday 7:30 a.m. to 3:30 p.m.
• Work Days : M-Th, and most Saturdays (depending on event scheduling)

Job Responsibilities

Receptionist (30%)

• Greet visitors and callers and provide information about UROC activities and events.
• Help visitors find other University resources as appropriate.
• Schedule building maintenance and repairs, order office supplies, keep the facility. organized; provide referral services for programs in the building.
• Monitor security cameras.

Document Processing (30%)

• Organize and help assess room requests and users' needs; confirm dates and determine cost; complete and maintain Facility Use Agreement forms and Certification of Liability forms, and amendments to Exhibit A forms.
• Send room rental invoices to internal and external users of space and UROC Finance manager; maintain statistics on room usage.

Calendar/Scheduling (20%)

• Schedule appointments and provide calendar assistance for the UROC leadership team, assistant director, and community liaison.
• Schedule and coordinate logistics for meetings, workshops, seminars, and other events held at UROC including those of the UNP Community Affairs Committee (CAC).
• Manage arrangements for UROC meeting presenters, including lodging.
• Maintain a central electronic calendar of all UROC-related meetings and requests for use of public space and reception area.

Clerical Support (10%)

• Assist in the planning and execution of workshops, focus groups, and community events.
• Maintain databases and listservs.
• Prepare agendas and take meeting minutes.
• Compose correspondence and materials.
• Coordinate mailings and other print and electronic communications.
• Process invoices and other financial transactions for the assistant director

Files (5%)

• Maintain print and electronic filing systems.
• Maintain a database of reports, materials, and benchmarks.
• Evaluate/modify file system as needed.

Supervision (5%)

• Organize assignments and schedules
• Manage biweekly timesheets
• Oversee quality of work

Other: perform other duties related to the UROC operation as requested.

Required Qualifications

• High School Diploma/GED and a minimum of two (2) years of related office and administrative experience are required. (Training and/or education beyond high school may be substituted for one year of experience)
• Experience drafting correspondence and preparing concise and accurate meeting minutes
• Experience with keyboarding/data entry
• Experience managing schedules and using electronic calendars
• Experience dealing with the public in a professional manner.

Preferred Qualifications

• Experience working with community organizations and/or in a higher education setting
• Experience working in urban community
• Experience working successfully in a complex office environment with multiple projects and deadlines
• Ability to generate spreadsheets/databases to enter and access information and use word processing programs to generate letters, memos, and other standard office documents
• Experience working collaboratively with communities of color and/or immigrant communities
• Excellent organizational skills, accuracy, and attention to detail
• Excellent oral and written communication skills
• Fluency in a second language preferred but not required
• Ability to work both independently and as part of a team, to multi-task, to function effectively in a changing work environment, and to take direction from several senior team members
• Experience providing staff support to committees and leaders

Pay Range: $21.69 - $22.55 per hour (Step 1 - 3); depending on education/qualifications/experience

Time Appointment: 80% Appointment (32 hours per week); possibility for additional hours some weeks (no more than 40)

Position Type: Non-Faculty Labor Represented Staff (AFSCME-Clerical)

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

A resume is required for a complete application.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).