Program Assistant

Job Description

Typical duties may include but are not limited to:

• Serves as a public contact for the Honors College and the Office of Competitive Fellowships, greets visitors, and answers inquiries by e-mail, mail, telephone, and in person.
• Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
• Assists with processing Honors College student applications and provides administrative support for admission interviews during admission cycles.
• Provides administrative support to search committees and panels.
• Maintains and updates lists, prepares mailings, and performs data entry. Tracks alumni information.
• Provides administrative support for Honors College Thesis processes.
• Drafts documents, correspondence, spreadsheets, contracts and reports, including special reports as requested.
• Assists with preparation of newsletters and promotional materials.
• Creates or maintains unit filing systems or workflows
• Collects, files, and maintains syllabi for standalone Honors College courses.
• Updates web pages.
• May assist in arranging or supporting events.

Other Duties

• Other job-related duties as assigned.
• Coordinates Honors Contracts and Honors Embedded Courses workflow with faculty and students
• Records minutes at Honors Executive Board and Honors Staff meetings.

Additional Job Description

Required Qualifications:

• This position requires a high school diploma and two years of experience directly related to the job functions.
• Full-time general office experience.
• Experience operating a personal computer (primarily Windows) and proficient with Microsoft Office (Word, Excel, and Outlook).
• Experience working over VPN.

Preferred Qualifications:

• Work experience in a higher education setting.
• Experience with Workday

Knowledge, Skills & Abilities:

• Knowledge of general office procedures.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
• Skill in completing assignments accurately and with attention to detail.
• Ability to operate office equipment including personal computer, copy machine, fax machine, and calculator.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to apply general rules to specific problems to produce answers that make sense.
• Ability to adapt quickly to changing situations and environments.
• Ability to add, subtract, multiply, or divide quickly and accurately.
• Ability to understand and follow directions.

Pay Grade 12

Applications received prior to May 15, 2025, will receive priority review.