Executive Assistant Senior

Are you passionate about revolutionizing technical and healthcare education? Do you thrive in a dynamic, forward-thinking environment where your work drives real change? If so, we welcome YOU to join our team as the Sr. Executive Assistant!

As the Sr. Executive Assistant, you will play a pivotal role in providing strategic support to C-Suite executives, ensuring seamless operations and effective communication. Your contributions will extend to supporting department VPs across various functions, from administrative tasks to complex projects, all aimed at driving departmental and organizational success.

What We Offer:

Competitive salary range of $80,000 - $90,000 per year, depending on experience
• FREE UTI or Concorde Tuition for you AND your Immediate Family
• Medical/Dental/Vision/Life Ins/STD & LTD Ins
• 401K, Paid Holidays, Paid Time Off
• Paid Parental Leave
• Pet Insurance
• Flexible work environment with hybrid work available & up to 25% travel

• Primary Administrative Resource: Act as the main administrative support for assigned executives and senior leadership.
• Correspondence and Documentation: Draft and engage in correspondence, create reports and presentations, organize files, track data, and manage expense reporting.
• Board and SEC Support: Review and consolidate deliverables for board meetings, facilitate agendas, prepare board books, and assist in quarterly earnings reports and SEC filings.

• Headcount and Organizational Tracking: Develop and maintain effective organizational headcount tracking and organization chart processes.
• Financial Management: Manage annual budget and initiative/project budget processes, coordinate monthly business expense reporting, and conduct budget variance analyses.
• Project and Initiative Coordination: Partner with senior leadership to manage initiatives, projects, and meetings, ensuring alignment with organizational goals.

• Information Gathering and Analysis: Gather, compile, verify, analyze, and proofread information for executive use in various documents.
• Stakeholder Engagement: Organize and coordinate meetings and events with internal and external stakeholders, representing executive leaders effectively.
• Confidentiality and Discretion: Manage confidential issues with independent judgment, ensuring quality service and resolution, and develop correspondence reflecting executive leadership views.

Education / Experience

• High School diploma/GED required; Bachelor's degree (preferred)
• Minimum of seven (7) years of experience as an Executive Assistant (or role with similar scope) (required)
• Minimum five (5) years of experience supporting a senior executive working in a large, complex function (preferred)
• Demonstrated experience with implementing and administering key processes with little supervision, administering budgets, and supporting multiple executives (preferred)

Skills

Independent Decision-Making and Time Management

• Adaptability: Make independent decisions on issues that do not require oversight.
• Advanced Time Management: Prioritize critical tasks ahead of routine ones and manage schedule demands with an appreciation for key, critical issues.
• Multi-Tasking: Meet deadlines and adapt smoothly to rapidly shifting work priorities and schedules.

• Assertiveness and Confidence: Exhibit excellent interpersonal and emotional intelligence.
• Organizational Skills: Maintain high attention to detail and outstanding writing and document drafting skills.
• Advanced Microsoft Office Suite: Utilize advanced presentation, spreadsheet, and document production skills.
• Effective Reporting: Create and develop clear, effective reports and communications for a wide variety of audiences.
• Confidentiality: Address sensitive and confidential information in a professional, mature, discreet, and secure manner.

• Technological Adaptability: Use and learn new technology and software required in the course of business, including video conferencing platforms, budget and accounting software, and various digital tools.

About us:

Join Our Legacy at Universal Technical Institute, Inc. (UTI)!

Founded in 1965, UTI is a leading workforce solutions provider dedicated to transforming lives through education. Our mission is to serve students, partners, and communities by offering top-notch education and support services for in-demand careers in transportation, skilled trades, and healthcare.

Why UTI?

• Two Dynamic Divisions: UTI and Concorde Career Colleges.
• UTI Division: 15 campuses across 9 states, featuring brands like UTI, MIAT College of Technology, Motorcycle Mechanics Institute, Marine Mechanics Institute, and NASCAR Technical Institute.
• Concorde Division: 17 campuses in 8 states and online, specializing in allied health, dental, nursing, patient care, and diagnostic fields.

Our Commitment: We are passionate about making a difference in the lives of our employees and students. Our mission is to expand our reach and increase our impact, one life at a time. And it all starts with you! Be a part of our legacy and help us shape the future of skilled trades and healthcare education. Come join us at UTI and make a lasting impact!