Donor Relations Student Assistant

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Donor Relations department is currently seeking a Donor Relations Student Assistant to join their team of professionals.

Duties include:

• Assist with the organization, preparation, and execution of events, meetings, and other special recognition items (holiday, birthdays, etc). This also includes communication distribution, cross referencing and research to ensure accuracy (i.e: mailing addresses, names, birthdates, etc) and arrange and distribute recognition cards as needed.
• Assist with tracking, auditing, data population and updating information utilizing database information. Support unit roundtables with calendaring and document updates.
• Provide support with event planning and execution. This includes printing labels, organizing and mailing invitations; handling follow-up phone calls to encourage RSVPs; registration staffing and support, data entry support, monitoring of the DRS email account for donor responses and inquiries; update team calendars with upcoming events. Upload event photos to DRS Flickr account.
• Support and facilitate all new opportunity inventory which includes documentation and implementation support. Utilize GiftMap for data integration, training, and adoption by Units. Assist with troubleshooting items.
• Assist with Digital Acknowledgement Notecards (i.e: FIUStrong, Alumni Giving, first time donor, tribute). Research and support a new process using NXT / Lists/ Workflow to launch communications. Work alongside Writing Team on quarterly templates.
• Aid and support the team with ad hoc departmental projects.

Requires prior completion of FIU Service Excellence training or completion within first 30 days.

Customer service knowledge

Ability to work in a team setting.

Basic level of Microsoft Word.

None to basic Microsoft Excel.

Ability to take direction and work independently as needed.

Ability to maintain confidentiality when dealing with highly sensitive information.

Student Assistant

• Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
• During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
• Upon decreasing credit hours or graduating, student employment must end.

Monday-Friday/ 20 hours per week

Between the hours of 8:30am-5:00pm

Criminal Background Check

This student appointment may be subjected to a pre-employment background check.

Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.