Program/Project Specialist

Graduate Program Coordination 50%

Assist with all divisional level courses

• Enter grades
• Update syllabi
• Schedule lectures
• Make any changes needed in ECAS/PCAS and work with director to get ECE change approvals
• Make sure resident registration is appropriate and fix any issues that can arise with credits, grades, late fees etc.
• Monitoring of resident academic standing during program
• Monitoring and tracking of any disciplinary action or complaints of residents
• Monitoring and tracking of complaints made by residents in regards to faculty, staff or other school members.
• CODA accreditation assistance
• Including annual survey and all other documentation to maintain accreditation.
• Assist residents with locating housing, transportation and any other needs when they arrive on campus, as well as before they arrive.
• Work closely with ISSS for international student visas, licensure etc.
• Assist residents in getting their resident license in MN, NPI number, jurisprudence etc.
• Maintain and Manage Alumni information, including creating alumni events and asking for donations.
• Track residents in RMS for MMCGME (includes adding, auditing, approving and making sure they complete variously assigned duties)
• Manage and maintain the annual application system for the residency program
• Work with ADEA Pass to make needed updates
• Track and manage applicants including all correspondence.
• Assist with selection of applicants for interview
  • Send all rejection and invitation letters for interviews
• Arrange and manage the interview process
  • Catering, meeting times, schedules, assist with travel etc.
• Assist in selection of candidates who will be offered positions
• Send all offer and rejection letters
• Onboard and process all incoming residents (multi month process)
• Assist with GPAS and other graduation items
• Organize events for the program as well as work with Advanced Education specialist in multi program event organization
• Attend monthly program coordinator meetings to assist other coordinators and get assistance as needed.
• Creation of extramural rotations for residents, including making sure they are covered while out of the TMD Clinic

Divisional Administration 50 %

• Track faculty activity, awarded grants, publications etc.
• Update faculty web presence (NIH, NCBI, MN Experts etc.)
• Help design business cards, door nameplates and other division branded materials.
• Assist in distributing mail to the 6^th floor
• Serves as key contact and delivers first level troubleshooting for maintenance of office equipment and IT difficulties.
• Coordinate, schedule and manage division meetings and divisional spaces (conference room, offices etc.)
• General administrative and office duties, such as faxing, filing, copying etc.
• Chrome River
• Outside payments (Vendors, lecturers etc.)
• Reconciliation of division P cards
• Blanket order creation and receiving of invoices on blanket orders
• Order clinical, divisional, and all other supplies, including keeping an eye on cost and discrepancies.
• Register residents, faculty and staff for conference and do expense processing.
• Oversee student workers

Requirements:
- High School Diploma/GED and five years of related experience to include project management.

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. The School of Dentistry advances health through scientific discovery, innovative education, and the highest quality care for all communities. Our impact extends beyond dental offices to classrooms and clinics throughout the region. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research scientists.

Pay Range: $25.00 - $28.00 per hour; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).