Tenant Construction Coordinator

• Tenant Construction Permitting
  • Receives tenant construction permit applications and reviews for completeness, distributes permit application and coordinates comments/input including resolution of conflicts between reviewing departments and the tenants and/or their consultant.
  • Develops permit conditions and prepares and issues the Aviation Tenant Construction Permit and Notice of Construction.
  • Acts as point of contact between Port Operations and FAA Northwest Region for tenant projects and coordinates submittal of documents for aeronautical studies for construction at PDX and General Aviation airports.
  • Ensures proper jurisdictional permits and bond/insurance documentation are obtained by tenant.
  • Facilitates preconstruction meetings and coordinates staging, delivery of materials, badges, and site access.
  • Coordinate closure of permits. Collects deposits/fees for tenant projects.
  • Tracks permit close-out items for completion prior to return of construction deposit.
• Manages Tenant Construction Projects
  • Acts as the primary point of contact for the project between Port and tenant/contractors throughout construction.
  • Monitors progress, enforces tenant construction permit requirements and addresses issues with staff, consultants, tenants, and outside agencies.
  • Manages coordination of and provides direction for inspections of tenant construction for compliance to Port standards and permit conditions.
  • Provides technical information to staff, consultants, and tenants including management of deferred submittals, shop drawings, drawing changes and RFIs during construction.
  • Triages and coordinates shutdowns, triages construction deliveries, and coordinates tenant/consultant/contractor access.
  • Leads project specific progress meetings as needed.
  • Maintains Tenant Construction Log and leads regular tenant construction progress meetings with internal staff.
  • Leads punchlist walk and tracks completion of punchlist items.
• Performs other responsibilities
  • Leads and supports process improvement efforts.
  • Provides limited support to the Planning & Development department in managing small to medium sized projects.
  • Primary contact for facilitating tenant contractor access security and contractor staging and parking areas.

Education and experience:

• Associate's degree in engineering, construction management, or related field.
• Minimum (4) four years of progressive experience in construction management, or related field; Or, the equivalent combination of education and experience.
• Experience in airport operations is a plus.
• Experience in Microsoft Suite, including SharePoint and additional drawing software is a plus.
• Maintain a valid state driver's license is required.
• Must successfully pass and maintain clearance of a comprehensive Criminal History Records Check and a Security Threat Assessment for a PDX Security Badge, are required.

• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Promote safety as a guiding principle and a regular practice in accomplishing work, focus on safety improvements, and comply with safety and health policies and procedures.
• Show the utmost respect for others and act as a team player.
• Strong written and verbal communicator.
• Proficient in document formatting, word processing, and spreadsheets for reporting.
• Safety-focused and committed to team collaboration.
• Skilled in planning, organizing, and delivering projects on time and within budget.
• Able to read engineering drawings and understand building systems and contractor practices.
• Experienced in leading, negotiating, and collaborating with internal and external partners.
• Effective meeting facilitator and accurate in documenting outcomes.
• Manages shifting priorities and communicates project needs across teams.
• Resolves issues independently and documents technical details clearly.
• Anticipates construction phases and coordinates with stakeholders.

SELECTION PROCESS (tentative schedule):

1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of April 28, 2025.
   
   
2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.
   
   
3. Our goal is to schedule virtual first round of interviews with candidates who successfully passed the SME evaluation as soon as possible.

About us:

At the Port of Portland, we use everything we have - our three airports, three working marine terminals, five business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to pull down barriers, unlock new opportunities, ensure more people share in our region's success and include those who have been excluded in the past. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!

Do you have questions about this job?

Contact us: careers@portofportland.com

Safety: The Port promotes safety as a guiding principle and practice in accomplishing work by complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.

Diversity and Inclusion: At the Port, we don't just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.

EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email careers@portofportland.com.