Administative Specialist

The Wisconsin Reading Center (WRC) is a core imaging laboratory within the Department of Ophthalmology and Visual Sciences. This position provides essential administrative support to Directors, managers, and project management teams. The role requires excellent organizational, communication, and interpersonal skills to effectively support WRC operations. You will interface with UW faculty, WRC visitors, and external vendors while managing multiple concurrent projects.

This position requires considerable independent initiative, judgment, and strong problem-solving abilities. You will assist with tracking, prioritizing, and completing projects while helping document processes and workflows within the WRC.

• 25% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• 30% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• 20% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• 5% Serves on committees and attends meetings, representing the interests of the unit or program

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor's Degree

Required:
-Proficiency with Microsoft Suite products, including advanced Excel skills.
-Excellent written and verbal communication abilities for effective interaction with colleagues, clients, and leadership.
-Strong organizational skills to prioritize tasks, meet deadlines, and efficiently manage workload.
-Ability to manage multiple projects simultaneously while maintaining accuracy.
-Demonstrated problem-solving skills and analytical thinking.
-Workplace adaptability- ability to be flexible and adjust to changing factors, conditions or environment . Respond quickly to changing ideas, responsibilities, expectations, trends, strategies and processes.

Preferred:
-1 year working in university travel and policies systems.
-Experience with dashboard tools such as Smartsheets, Power BI, or Tableau.
-Ability to create and implement processes for new systems.
-Ability to lift 30 lbs.

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Terminal, 12 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Minimum $48,107 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Beth Reuter
ejreuter@wisc.edu
608-263-3680
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Administrative Specialist(AD006)

A53-MEDICAL SCHOOL/OPHTHAL&VIS SCI/FPRC

Academic Staff-Terminal

313681-AS