Financial Specialist

University of Wisconsin Madison
$22.00 HOURLY
life insurance, paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Apr 11, 2025
Job Summary: This position is for a financial specialist to support the Wisconsin Centers for Nanoscale Technology (WCNT), which includes the Nanoscale Fabrication Center (NFC), the Soft Materials Characterization Laboratory (SMCL), the Nanoscale Imaging and Analysis Center (NIAC), and the Jun and Sandy Lee Wisconsin Structures and Materials Testing Laboratory. The centers support a broad range of research across UW-Madison by students, staff, faculty, and by external academic and industry users. The financial specialist will provide financial support to WCNT staff as well as internal and external users of the facilities. Duties will include center billing, budgeting, tracking revenue and expenses by center and instrument, preparing purchase orders and assisting staff with purchasing and travel reimbursements. This position reports to the WCNT Director. Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. 10% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials 20% Creates general reporting for transactions 10% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies 5% Audits or reconciles original purchase documents with payments 20% Reallocates expenses to appropriate funding strings 5% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit 25% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences 5% Reviews transaction processing internal controls and recommends policies and procedures Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Bachelor's Degree Qualifications: Required: - Two years of relevant experience in business, accounting, or finance - Professional level and highly efficient use of Microsoft Office (Outlook and Excel) - Excellent interpersonal and customer service skills including the ability to work with people from a wide variety of backgrounds, cultures, and levels of education - Excellent organizational skills - The ability to work independently with limited supervision Preferred: - Working knowledge of WISER/Workday, UW Purchasing, and other UW financial systems - Experience with purchasing, travel, records management, and financial policies - Experience working with complex automated accounting systems and processes Work Schedule: 8:00 to 4:30pm, Monday through Friday. Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated hybrid work schedule will be up to two days remote, with 3 days onsite after an initial training period. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $22.00 HOURLY Depending on Qualifications This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf. Additional Information: The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. How to Apply: To begin the application process, click on "Apply Now". Applicants must apply through job #313901 on the Jobs at UW website (www.jobs.wisc.edu) by submitting a resume and cover letter. Please include examples highlighting your skills and experience as it relates to the qualifications listed in this job posting. Contact: Julie Morasch morasch@wisc.edu 608-262-3613 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Financial Specialist II(FN007) Department(s): A19-COLLEGE OF ENGINEERING/NANOSCALE TECHNOLOGY Employment Class: University Staff-Ongoing Job Number: 313901-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.