Project Controls Administrator

EnSafe is accepting applications for a Project Controls Administrator based out of the Houston, TX, or Dallas, TX, branch office.

EnSafe is an employee-owned global environmental consulting and engineering firm. We strive to provide cutting-edge, creative solutions for our clients. EnSafe specializes in Environmental Management and Planning, Civil Design Engineering, Environmental Restoration, Natural & Water Resources, Health & Safety, and Technology, with offices operating within the US.

What We Are Looking For:

As a Project Controls Administrator, you will provide comprehensive support to a team of Project Managers in all areas of project financials and cost control across a diverse portfolio of Environmental, Engineering, and Health & Safety projects. The ideal candidate will bring a strong understanding of accounting and financial practices within a service-based industry.

Joining our team means immersing yourself in an environment that nurtures creativity, encourages collaboration across all levels, fosters a supportive culture, and facilitates professional growth.

What You Will Be Doing:

• Thrive in a fast-paced environment, balancing monthly project closeout responsibilities with active participation in project meetings and support of Project Managers.
• Collaborate closely with multiple Project Managers to develop and distribute accurate monthly project status reports.
• Assist Project Managers with billing review and ensure timely, accurate invoicing.
• Verify that all project billing aligns with applicable client contracts and project agreements.
• Manage the financial structure and revenue setup for all assigned projects in accordance with internal procedures.
• Execute cost transfers while ensuring compliance with company policies and accounting standards.
• Prepare and submit final invoices for review and entry into the financial system.
• Support Accounts Receivable collections efforts, as needed.
• Monitor, investigate, and track unbilled project costs.
• Communicate billing and invoicing status to internal stakeholders as required.
• Provide administrative and financial support to Project Managers and Project Controls Associates as needed.

What You Will Need:

• Minimum of 6 years' experience in billing within the AEC (Architecture, Engineering and Construction) industry, preferably supporting project-based work.
• Proficiency in Microsoft Excel and strong capability in managing a high volume of communications through Microsoft Outlook.
• Demonstrated ability to manage a diverse portfolio of projects with a high degree of accuracy, organization, and attention to detail.
• Excellent verbal and written communication skills, with the ability to convey financial information clearly and effectively.
• Proven ability to be resourceful, adaptable, and professional when working with diverse personalities and teams.
• Willingness and ability to travel occasionally, as required by project or team needs.

Ideally, you'll also have:

• An associate's degree or a BA/BS in finance, business, accounting, or a related field is preferred.

About EnSafe

EnSafe began as a two-person firm in 1980, navigating complex regulatory compliance issues on behalf of our clients. We nurture our people with opportunities for growth and development. We build enduring, trustworthy relationships with each of our clients, focusing on high ethical and safety standards. We build this reputation by attracting and retaining high-quality individuals for the long term.

At EnSafe, we are dedicated to fostering a diverse and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles at our company.

EnSafe is committed to being an EEO employer and all qualified candidates will receive consideration without regard to race, color, religion, national origin, citizenship, age (except for bona fide occupational qualifications), sex, disability, sexual orientation, gender identity, marital status, military or veteran status, any other status protected by federal, state, or local law, or association with a person on the basis on one or more of the foregoing.

Check us out on the web at www.ensafe.com