Small Meetings Sourcing Manager

25% - Sourcing & Contracting Management

• Qualify requests and source destinations and hotels based on client needs.

• Negotiate key program components, ensuring proper processes, cost savings, and use of required addendums.

• Secure room blocks and pricing from hotels and venues.

• Conduct additional negotiations with third-party suppliers (e.g., DMCs) to optimize costs, profitability, and terms.

• Manage programs from contract turnover to final billing using internal systems.

• Support major contract re-negotiations, cancellations, and contract interpretation as needed.

25% - Process Management

• Develop and manage project timelines with clients and suppliers to ensure timely, accurate handling of program details.

• Oversee all deliverables and maintain regular team communication.

• Coordinate and participate in site inspections as needed.

• Create detailed program itineraries/agendas and ensure complete program file management.

• Review final billing for accuracy and ensure alignment with client expectations.

• Continuously evaluate program outcomes and recommend improvements.

• Collaborate with registration, air teams, and IT to support seamless program delivery.

25% - Relationship Management

• Maintain proactive, open communication with clients, internal teams, and suppliers.

• Guide teams toward using preferred hotel partners and advise on supplier options.

• Lead supplier negotiations and ensure program goals are clearly communicated.

• Conduct regular status meetings with clients and stakeholders throughout the program lifecycle.

• Build and sustain strong client partnerships to ensure satisfaction and program success.

25% - Financial Management

• Advise clients on deposit requirements and manage timely payments.

• Accurately forecast and update financials in program management systems.

• Monitor program budgets and audit all billing for accuracy.

• Track expenses and consistently communicate financial updates to clients.

This role may require domestic travel for client site inspections and/or program operations. Travel carries inherent risks, especially in emergencies. In such cases, you are expected to provide leadership, ensure client and participant safety, and support established crisis procedures.

Qualifications

• Minimum three years of experience in sourcing, project, event, or meeting management, including at least two years in procurement. Hotel buying experience required.

• Strong negotiation skills and knowledge of domestic hotels and destinations (international experience a plus).

• Familiarity with travel supplier operations and service capabilities.

• Program management system experience preferred, especially CVENT. Hospitality industry operations experience a plus.

• Proven ability to build and maintain key client and supplier relationships.

• Ability to effectively manage multiple projects and competing demands.

• Strong knowledge of program/event management and budget oversight.

• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

• Comfort with technology, software solutions, and data analysis.

Disclaimer

This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities, and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com.