Administrative Coordinator

Ball State University's School of Kinesiology welcomes applications for an Administrative Coordinator. We are looking for an outstanding staff member to work in a collaborative, student-centered environment.

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Associate degree or an equivalent of an additional two years of relevant experience will be accepted in lieu of an associate's degree.

At least one year of office administrative/secretarial or related experience.

Bachelor's degree.

Experience with Microsoft Office suite, Outlook, Adobe, and Qualtrics.

Students.

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

The School provides comprehensive educational programs related to understanding the impact physical activity has on health, society, and quality of life for the general population as well as children, older adults, athletes, and people with disabilities, injuries, or disease. The School features about 35 committed faculty members and approximately 750 students through undergraduate programs in aquatics, coaching, exercise science, physical education and health, and sport administration, and graduate programs in athletic coaching education, athletic training, biomechanics, clinical exercise physiology, exercise physiology, sport administration, sport and exercise psychology, and human bioenergetics (PhD). As part of the University Core Curriculum, the School also houses the physical fitness and wellness ( PFW) program that reflects Ball State's commitment to positively impacting quality of life and the University's mission of students living meaningful lives and thriving in fulfilling careers. To support our students and faculty, the School also houses 7 state of the art laboratories for both teaching and research: Human Performance Laboratory ( HPL), Clinical Exercise Physiology Laboratory, Biomechanics Laboratory, Sport and Exercise Psychology Laboratory, Undergraduate Exercise Science and First Aid Laboratory, Integrative Exercise Physiology Laboratory, and the Athletic Training Teaching and Research Laboratory.

Provide secretarial and analytical support for Undergraduate Exercise Science, Teaching Major in Physical Education and Health, Coaching Minor, and Physical Fitness and Wellness programs and coordinators, and assigned faculty; includes schedule meetings; process change of grade forms, withdrawal, and late add/drop forms; enter registration permission; gather data for reports; maintain files.

Monitor and track budget expenditures for assigned programs, and faculty including foundation accounts, RIA funds, lab expenses, and grants; maintain confidential records; process purchases, reimbursements, and deposits.

Gather, process, and track paperwork for faculty and student travel including pre-approvals and reimbursements; use Fleet Commander for BSU vehicle requests.

Provide support for Program Canvas communities; includes posting announcements; assigning users; organizing and updating documents; post Commcenter announcements; communicate with students and visitors in the absence of assigned faculty.

Distribute administrative surveys and gather results; assist with organizing internship forms and required documents; prepare, route, and archive affiliation agreements.

Hire, train, and supervise student employees; assign and direct the work requested by faculty and staff of student employees and review when completed; train students in various office equipment and School policies; coordinate and distribute student work schedules, provide coverage in their absence, and monitor and approve recorded time in UKG Dimensions.

Act as School liaison regarding scheduling facility spaces (e.g., Sports Facilities, Rec Center, Arena Lounge) and provide support for classroom technology issues; submit facility schedules and work orders (e.g., carpentry, sign shop, electricians, key shop, etc) and excess/move requests; manage key inventory.

Manage the equipment room; includes track the inventory; monitor the requests for and return of equipment; train student workers in the inventory check-in, check-out procedures.

Maintain and organize mail/workrooms and office supply inventory; distribute and coordinate incoming and outgoing mail and deliveries.

Perform other related duties as assigned.

Maintain regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.