Chief Financial Officer

THE SALVATION ARMY

NCI DIVISION - Divisional Headquarters

POSITION DESCRIPTION

POSITION TITLE: Chief Financial Officer

LOCATION/DEPT: DHQ-Finance

REPORTS TO (TITLE): Divisional Commander

FLSA CATEGORY: Exempt

STATUS TYPE: RFT

PAY GRADE: 415

PAY RANGE: $194,016.00 - $230,000.00

WHO WE ARE At The Salvation Army, we are dedicated to Doing the Most Good. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors.

OUTCOMES

The Chief Financial Officer (CFO) provides financial operational support at all levels of the North and Central Illinois Division. This position supervises the Finance Department (Finance and Payroll) and is the primary Financial spokesperson for the organization. The Chief Financial Officer directly manages the Assistant Divisional Finance Director on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the analysis of new funding opportunities as well as the Payroll Manager.

As a key member of the Management team, the Chief Financial Officer reports to the Division Commander and assumes a strategic role in the overall financial management of the division. The Chief Financial Officer will have primary day-to-day responsibility for planning, implementing, managing, and controlling all financial-related activities of the North and Central Illinois Division. This will include direct responsibility for accounting, finance, strategic planning, capital financial tracking, forecasting, financials of property management, payroll, government and private funding relationships and reporting compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide leadership in the development for the continuous evaluation of short and long-term strategic financial objectives with the Division Leadership Team, the Territory staff, and the Corps officers.
• Ensure credibility of Finance group by providing timely and accurate analysis of budgets, financial trends, audits, and forecasts for the Division and Area Commands.
• Take hands-on lead position of developing, implementing, and maintaining a comprehensive budget and financial analysis system.
• Direct and oversee all aspects of the Finance & Accounting functions of the organization through the Assistant Finance Director.
• Direct and oversee all aspects of the Payroll functions of the organization through the Payroll Manager.
• Evaluates and advises on the impact of long-range planning, introduction of new programs/ strategies and regulatory action.
• Establish and maintain strong relationships with department heads so as to identify their needs and seek full range of business solutions.
• Provide senior management with advice on the financial implications of business activities and programs.
• Provide recommendations to strategically enhance financial performance and mission opportunities.
• Ensure that effective internal controls are in place and ensure compliance with GAAP and applicable federal, state, and local regulatory laws and rules for financial non-profit reporting.
• Other duties and projects, as assigned.

Specific Tasks:

• Fiscal Leadership
  
  
  
  • Provide strategic financial guidance to the DFB team, and especially to the Divisional Commander (DC) and the General Secretary (GS).
  
  
  
  
• Reporting/Analysis
  
  
  
  • Oversee all budgeting and financial reporting.
  
  
  
  
• Management
  
  
  
  • Supervise the finance and payroll departments and all related activities.
  • Monitor and manage all internal control processes.
  • Ensure the relationships with the payroll provider, banks, external auditors and/or accountants, consultants, and others, as needed.
  • Provide leadership for financial accountability and proper procedures.
  • Oversee the preparation of the yearly Corps and City Fund assessments.
  
  
  
  
• Meetings
  
  
  
  • Serve as a member and secretary for the Divisional Finance Board (DFB), responsible for the presentation and actions items of the weekly agenda. Serve as the lead administrator of the TSAMM system that records meeting items and approvals.
  • Attend Corps Advisory Board meetings, as requested.
  
  
  
  
• Review
  
  
  
  • Review monthly reports for the General Fund and two City Funds.
  • Review Booth Manor monthly financial statements prepared by the outside management company and present the financial statements monthly to the DFB.
  • Review and monitor accounts receivable due to the division (General Fund) from the corps and institutions to ensure that payments are reported and collected in a timely manner.
  • Review all trust ledger activity and make recommendations for distributions.
  • Ongoing review of financial reporting and processes to ensure accurate, effective, and efficient financial reporting.
  • Review and update all finance department job descriptions on an annual basis.
  • Review the quarterly pension contribution report for employer contributions to the plan that are remitted to THQ.
  
  
  
  

REPORTING RELATIONSHIPS

This position reports to the Division Commander.

This position supervises, directly and indirectly, the Finance Department and Payroll staff and those in each Area Command.

This individual relates to and interacts with a wide range of contacts both within and outside The Salvation Army (including, but not limited to outside contacts, vendors, applicants, DHQ/THQ staff, department heads, institutions, and Corps personnel). In these contacts, they act as a representative of the Army and its mission.

PERFORMANCE MEASURMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved as well as the timeliness, accuracy, and completeness of accomplishing assigned goals (i.e., Project Advance).

An evaluation of how effectively staff and professional contacts respond to the services being provided will also be done.

EDUCATIOIN/EXPERIENCE

BS in Accounting or Finance, and an MBA and/or CPA required.

Over 10 years in progressively responsible financial leadership roles, preferably in nonprofit environment, financial and property management.

Auditing skills to include knowledge of the Single Audit (A-133 Audit) standards.

PC proficiency is essential (Windows environment) and strong working knowledge of Accounting software and Excel.

COMPENTENCIES:

• A commitment to support the mission of The Salvation Army.
• Ability to foster and cultivate business opportunities and partnerships.
• Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff at remote locations essential.
• Excellent written and oral communication skills.
• Can create and assess financial statements and budget documents.
• Demonstrated ability to recognize and be responsive to the needs of all clients of the organization, including funding organizations (i.e., United Way), , local community advocates, participants, and employers.
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
• Experience in the supervision of staff, including regular progress reviews and plans for improvement.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• A communication and management style that exhibits the principles and values of the Army as well as fosters team relationships and effectively communicates information.
• Demonstrated proficiency and knowledge of the principles of accounting and business management, especially in a nonprofit setting including not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles, OMB Circulars A-133 compliance requirements, appropriate Code of Federal Regulations sections, and Salvation Army Minutes.
• Current trends, developments, and theories of successful financial management.
• An understanding of organizational development, team structure, compensation, human resources, and program operations.
• General office software, particularly the Microsoft Office Suite and ERP/Financial Systems software (or other similar not-for-profit general ledger software) and use of databases.
• A "hands-on" knowledge of how to effectively work with and manage diversity in the workplace.

POSITION LIMITATIONS

This individual will only commit Army resources that have been allocated or approved.

This individual will keep the Division Commander and other members of the leadership team informed on all critical issues relating to his/her area of responsibility.

This individual will adhere to all Army policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• This position is required to do light physical work.
• In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC.
• The work environment for this position is an office environment with a low to moderate noise level.
• The employee must be able to travel to various locations, mainly in Illinois and Wisconsin.