New

Office Manager & Executive Assistant

Macquarie Global Services
United States, Pennsylvania, Philadelphia
Jul 16, 2025
Join our team as an Executive Administrative Assistant in our Philadelphia office supporting senior leaders in our Leveraged Credit team. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills. At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes. What role will you play? Press space or enter keys to toggle section visibility In this position you will be managing calendar scheduling, coordinating international and domestic travel, and providing Executive Assistant support to senior leaders. Additional responsibilities include staff onboarding/offboarding, expense and invoice processing, liaising with suppliers, organizing team events, and enforcing company policies on expenses and travel. What you offer Press space or enter keys to toggle section visibility Minimum 5 years of Executive Assistant experience Strong project management skills with the ability to handle multiple tasks simultaneously, self-direction, and a strong sense of ownership Ability to demonstrate a proactive approach, be extremely organized, flexible, and have exceptional attention to detail Excellent written and verbal communication skills paired with the ability to be highly confidential with information and exercise appropriate judgment/discretion. Advanced knowledge of Microsoft Word, PowerPoint, Outlook, and Excel. We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply. About Macquarie Asset Management Press space or enter keys to toggle section visibility Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We're trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance. Our commitment to diversity, equity and inclusion Press space or enter keys to toggle section visibility We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie provides equal opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance. Our aim is to provide reasonable accommodations to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know during the application process.