ADMINISTRATIVE ASSISTANT SCA (NAVFAC)

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

The Administrative Assistant serves as a key member of the operational support team, providing administrative and financial assistance to NAVFAC (Naval Facilities Engineering Systems Command). The role will support four primary areas of responsibility: financial management, cost estimating, vendor relations, and the preparation of federal government proposals.

Hourly Pay: $37.98 (SCA)

Work Model: Onsite

Essential Duties and Job Functions

• Manage daily office operations including correspondence, scheduling, document preparation, and filing systems.
• Serve as the primary point of contact for internal and external stakeholders.
• Coordinate meetings and maintain executive calendars.
• Process and distribute incoming and outgoing mail and communications.
• Maintain office supplies inventory and place orders as needed.
• Process accounts receivable including generating invoices, tracking payments, and following up on outstanding balances.
• Manage accounts payable functions including processing vendor invoices, verifying accuracy, and ensuring timely payment.
• Reconcile financial statements and assist with monthly/quarterly financial reporting.
• Coordinate with accounting personnel to ensure proper documentation for audit purposes.
• Assist the Business Specialist and Pricing Manager with cost estimates for small to medium-sized projects, including labor, materials, and other project expenses.
• Assist the Business Specialist and Pricing Manager with proposal responses for NAVFAC solicitations.
• Maintain knowledge of NAVFAC procurement processes and requirements.
• Facilitate communication between project teams and vendors.

• Ability to communicate effectively orally and in writing.
• Ability to multi-task, meet deadlines, and handle potentially highly stressful situations.
• Ability to create and maintain a positive team atmosphere with effective interpersonal skills and the ability to work professionally with a variety of people and personalities.
• Ability to maintain a high level of accuracy and attention to detail.
• Ability to work with minimal supervision.
• Ability to read, understand, interpret, and apply the terms, conditions, and policies incorporated into labor contracts.
• Excellent organizational, verbal, and written communication skills.

Mandatory:

• Minimum of Five (5) years office management/administrative assistant experience.
• Experience with government contracting processes, preferably with DoD/Navy.
• Skill with a variety of software to include at a minimum: MS Word, MS Excel, MS Power Point, MS Outlook, and Adobe Acrobat Pro.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• High School Diploma or equivalent.
• Must possess and maintain Valid CA State Driver's license with acceptable driving record.
• Must be able to pass background check and drug screen.

Preferred:

• Bachelor's degree in business or accounting.
• Experience with cost estimation.
• Experience with proposal management software.
• Background in construction, facilities management, or related fields relevant to NAVFAC contracts.

• Work is typically sedentary performed in an office setting.
• Incumbent should be able to sit for extended periods of time.
• Must be able to stand, walk, talk, hear and write.
• Occasional lifting, handling, or shifting of objects weighing up to 35 pounds may be required.

Reasonable Accommodation:
CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com

Equal Employment Opportunity:

Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.