Senior Administrative Assistant

Job Location: Hershey, PA

Responsibilities include but are not limited to:

*Manage Vice President and Sr Directors calendars by prioritizing schedules and meetings.

* Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (Teams) based on participant needs, and all other meeting logistics including on site room setup/ meal coordination / external support. May further prepare meeting briefing documents by taking notes, summarizing through copilot and disseminating notes and formulating post-meeting action item lists.

* Manage logistics including off-site meetings, booking rooms in 3rd party locations, and incorporating travel time and juggling logistics as appropriate physically at the offsite location.

* Act as a proxy for communications and approvals as authorized. This includes interfacing with internal and external senior executives. The candidate be able to answer general questions as necessary and refer routine matters to appropriate parties and follow-up to ensure proper disposition.

* Support department leaders in coordination and scheduling of travel arrangements and process expense reports for Vice President.

* Data Analytics experience including using generative AI in optimizing communication.

* Strong Proficiency/Aptitude with learning software/databases/dashboards/scorecards

* Support department with administrative tasks and analytical support as needed

* High proficiency in creating Power Point decks for internal meetings with senior leaders.

* Support BOD presentation prep with onsite collaboration with key leaders including EC members.

* The Individual may be required to work "full time in office" or they might have the option to follow Hershey's "Best of Both" approach that allows remote work on Mondays and Fridays only.

Skills:
* Excellent word processing/computer skills (One Note, Outlook, Teams, Power Point, Word, Excel, SAP, SharePoint, Microsoft Co-pilot)
* Ability to manage multiple priorities
* Ability to set priorities
* Ability to interact with internal and external executives and customers
* Pro-active thinking and action
* Analytical ability
* Personal initiative
* Attention to detail
* Strong communication skills (oral and written)
* Follow-through
* Responsiveness
* Strong Interpersonal skills
* Ability to compose correspondence
* Excellent organizational/time management skills
* Ability to handle confidential information
* Ability to use good judgement and discretion
* Team player
* Organized/efficient in leading and prioritizing work tasks for VP and EC Leadership teams

Minimum Education & Skills
Education: Associate degree or higher strongly preferred.
Experience: At least 3 years progressive administrative experience; experience supporting executives highly preferred

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