Purchasing Coordinator

At David Evans and Associates (DEA), operational efficiency and internal service excellence are core to our business. As a Purchasing Coordinator, you will help drive our procurement processes and systems to ensure DEA teams have the tools, systems, and resources they need to thrive.

The Finance team is seeking a Purchasing Coordinator in Portland, OR.

This role is ideal for someone with experience in purchasing and vendor coordination, and who brings strong attention to detail, organizational skills, and a proactive mindset. You'll support everything from purchase order creation to invoice processing and utility tracking, ensuring smooth day-to-day operations and long-term process improvements.

• Create and process purchase orders (POs) for the Information Systems (IS) team.
• Monitor open POs and follow up with vendors to confirm delivery timelines.
• Update and communicate order status updates to internal stakeholders.
• Monitor and maintain IS inventory levels.
• Track and report lead times for key IS inventory items.
• Manage and track software maintenance agreements, ensuring timely renewals.
• Assist the Accounts Payable team by processing invoices and performing other purchasing tasks, including document filing.
• Manage company-wide utility invoices to ensure timely payment and proper coding.
• Create and maintain standard processes for requisitions, including increased utilization of electronic databases.
• Assist with budgeting and forecasting for annual renewals and procurement.

• 2+ years of purchasing, procurement, or accounts payable experience, ideally in a technology or operations setting.
• Strong attention to detail, with excellent organizational and follow-through skills.
• Proficiency with Microsoft Office Suite (especially Excel) and experience working in procurement or ERP systems.
• Ability to manage multiple tasks and deadlines while working independently and collaboratively.
• Effective communication skills with internal teams and external vendors.

• Experience supporting Information Systems or Finance departments.
• Familiarity with inventory tracking and procurement databases.
• Prior experience in the Architecture, Engineering, or Construction (AEC) industry.

We foster an environment where talented professionals have the freedom and support to do their most meaningful work. Our values and company culture form the foundation of our success, creating a positive and collaborative work environment. These guiding principles are vital to our continued achievements and unwavering commitment to improving the world around us.

As a member of our team, you will have the opportunity to cultivate and develop your skills and work alongside talented colleagues who are committed to improving the quality of life while demonstrating stewardship of the built and natural environments.

• Comprehensive health coverage: Medical, Dental, Vision, Disability, and Life Insurance
• Financial wellness: Health Savings Account (HSA) and Lifestyle Spending Account with employer contributions
• Professional development: Support for continuing education and training opportunities.
• Work-life balance: Paid Time Off (PTO) and Holiday Pay
• Hybrid Schedule: Minimum of 3 days per week in office
• Retirement: 401k plan
• Wellbeing focus: Holistic Wellbeing Program centered on physical, emotional, financial, career, and community health
• Growth opportunities: Access to mentorship, professional support, and pathways for career advancement
• Potential salary range: $27.20/hr. - $32.22/hr.

* The posted salary range represents the typical range for this position and is provided in accordance with applicable state and local transparency laws. Actual compensation will be commensurate with experience, qualifications, and geographic location.

If you are a recruiter, search agency, or otherwise wish to refer a candidate to DEA, you will not be compensated in any way for your referral of a candidate to DEA without an active and signed written agreement in place in advance with DEA Human Resources. Any resume submitted to any DEA employee by an external recruiter without a written agreement in place at the time of submission will be considered the property of DEA and DEA will not be liable for the payment of a placement fee. If you would like to notify DEA of your interest in initiating a written agreement for services or to resumes, please e-mail careers@deainc.com.

Potential office locations include: Portland, OR.