Administrative Assistant

The Administrative Assistant will be responsible for supporting the shipment of major modules and Kits from Quonset to Groton, Newport News or the UK by updating records in the shipyard discrepancy control system (7G). These records include, but are not limited to: Test Forms, Test Inspection Reports (TIR), ripouts, clean area logs and heat monitoring logs. This position will also status and update controlled pipe joints (CPJ) prior to analytical acceptance. In addition, there will be filing of completed records.

Responsibilities of this role include:

Accurately review and process a high volume of data into the Shipyard Discrepancy Control System, 7G, in support of key events
• Support various administrative tasks within MS Word, Excel, Power-Point and Adobe
• Attention to detail is essential due to the processing and the heavy volume of multiple documents
• Interfaces with various levels of management
• Cross-Training of office functions will be expected to ensure full coverage of responsibilities
• Organization, storage, and maintenance of hard copy and electronic certification records files

Required:

• Bachelor of Arts in English, or related degree
• 2+ years of administrative/clerical experience
• Must be available to work a 2nd shift schedule
• Based on the ship's schedule, must be willing and able to work an alternate schedule including weekends as required to support business need.
• Candidate must be able to obtain and maintain a DoD Secret clearance

Preferred:

• Experience with EB's electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite)

• Strong typing/data entry skills needed and satisfactory demonstration of keyboarding ability, 45 WPM or greater
• Intermediate skills within Microsoft Office Suite
• Must be able to lift a minimum of 25lbs
• Demonstrated ability to perform in a role that required a high level of trust and integrity
• Advanced computer skills that are transferable to this position
• Familiarity with Electric Boat Writing Guide
• Candidate must demonstrate strong organizational, communication and interpersonal skills
• Accuracy of work needs to meet high standards and will be audited daily
• Exceptional customer service skills
• Ability to effectively multi-task
• Good interpersonal and organizational skills
• Ability to work effectively in team setting
• Ability to plan and manage high volume of work