Payroll Operations Manager

Cleveland Brothers, the largest Cat dealer in Pennsylvania, northern West Virginia and western Maryland, has an immediate opportunity for a Payroll Operations Manager.

This is a high-impact role that offers the opportunity to lead and innovate payroll operations while ensuring compliance and operational excellence. If you have a passion for payroll accuracy, system optimization, and team leadership, we encourage you to apply.

Position Summary:

The ADP Payroll Manager is responsible for leading the payroll team and ensuring accurate, timely, and compliant payroll processing within ADP. This role is integral to the company's financial operations, ensuring payroll efficiency, system optimization, and regulatory compliance. The ideal candidate will drive payroll process improvements, maintain data integrity, and collaborate cross-functionally with HR and Finance to enhance payroll operations.

Primary Responsibilities:

• Payroll Processing: Oversee and manage end-to-end payroll processes for all employees, including wage calculations, deductions, taxes, bonuses, commissions, profit sharing calc's and benefits to ensure accurate and timely payroll execution.
• Compliance & Regulations: Maintain compliance with federal, state, and local payroll laws. Stay updated on regulatory changes, ensuring policies and procedures align with the latest legal requirements and audit standards.
• System & Data Integrity: Manage and optimize payroll HRIS system, ensuring data accuracy, troubleshooting system issues, and identifying opportunities to enhance system utilization and efficiency within ADP.
• Process Improvement: Continuously assess payroll processes to identify and implement best practices, automation opportunities, and efficiencies to streamline operations and enhance accuracy.
• Employee Support & Communication: Serve as the primary owner and subject matter expert for payroll-related inquiries to resolve payroll team escalations regarding pay, tax withholding, and deductions.
• Reporting & Analytics: Generate and analyze payroll reports for management, finance, and HR, providing insights and data-driven recommendations to support strategic decision-making.
• Leadership & Team Development: Manage, mentor, and develop the payroll team, fostering a culture of collaboration, accountability, and continuous learning. Conduct performance evaluations and provide coaching as needed.
• Audits & Reconciliation: Conduct regular payroll audits to ensure accuracy and compliance. Partner with internal and external auditors to support audit requests and maintain thorough documentation.
• Accounting: Prepare monthly payroll G/L entries, accruals, and complete payroll account reconciliations.
• Cross-Functional Collaboration: Work closely with HR and Finance teams to align payroll operations with company policies, financial planning, and employee benefits administration.

Skills, Qualifications, and Experience required:

• Education: Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Experience: Extensive payroll expertise and demonstrated success in a leadership role.
• Technical Proficiency: Strong knowledge of payroll systems and software (ADP required). Advanced proficiency in Microsoft Excel and other relevant tools.
• Analytical & Problem-Solving: Ability to analyze payroll data, identify discrepancies, and implement corrective actions with a keen eye for detail and accuracy.
• Confidentiality & Compliance: Strong understanding of payroll laws and best practices, ensuring compliance with all applicable regulations. Ability to handle sensitive information with discretion.
• Communication & Leadership: Excellent verbal and written communication skills with the ability to effectively interact with employees, managers, leadership, and external stakeholders. Strong leadership skills to guide, mentor, and motivate a high-performing payroll team.
• Time Management & Organization: Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
• Collaboration & Influence: Proven ability to work cross-functionally with HR, Finance, and external stakeholders to drive payroll efficiencies, process changes, and system enhancements.

Why Join the Cleveland Brothers Team

• Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing Account.
• Advancement: Take your career to the next level with a dynamic organization that wants to see you succeed! In addition to room to grow in this role, there are limitless opportunities across 30 locations whether you want to move up, or into another division of the company.
• Stability - Cleveland Brothers has been around for more than 75 years. Experience tremendous job security in an essential role with an organization that is around for the long haul.

About Us: For nearly 80 years, Cleveland Brothers Equipment Co., Inc. has proudly served as the exclusive Cat dealer for western, central, and northeastern Pennsylvania, northern West Virginia, and western Maryland. Since 1948, we've built a legacy as a trusted partner in the construction, mining, forestry, and agricultural sectors.

From our 30 locations, we deliver comprehensive solutions, including high-quality new, used, and rental equipment, genuine parts, and expert service.

Beyond our extensive machinery offerings, we provide diverse solutions, such as industrial engines and generators all supported by our knowledgeable team of professionals.

At Cleveland Brothers, we're more than a dealer; we're your dedicated partner committed to helping you achieve your goals. Discover how we can support your operations at www.ClevelandBrothers.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.