Risk Management Administrative Assistant

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Risk Management Administrative Assistant - Joint Description Summary

General Administration:

• Provides administrative support to the VP of Risk and San Diego Office
• Assists with daily insurance, bond and risk management services
• Ability to quickly get a strong understanding of liability insurance, builder's risk insurance and surety bonds in order to effectively explain coverages and develop problem-solving skills to help assist the project teams in an efficient manner
• Builds and maintains relationship with executive leaders, project teams, Corporate Services and outside insurance and bonding brokers
• Ability to effectively communicate with project teams and brokers on core job duties
• Updates and maintains Risk Management Logs and databases
• Resolves issues in a timely and professional manner
• Uploads documents to shared drives and Project Management Portal
• Notarizes signatures and seals documents
• Perform miscellaneous duties as assigned
• Provides California Division with administrative support as needed
• Ability to work independently

Surety Bonds:

• Ensures timely procurement of Owner Bonds documents
• Reviews and approves Subcontractor and Trade Contractor Bond documents
• Follows up for corrections to Subcontractor and Trade Bonds in a timely manner
• Distributes Bonds documents, files originals

INSURANCE

• Ensures timely procurement and distribution of Owner Certificates of Insurance
• Reviews and approves Trade Contractor's Certificates on CM Multi Prime projects
• Ensures timely and accurate procurement of builder's risk quotes
• Takes the lead role in binding, extending and closing out builder's risk policies
• Works as a liaison between insurance broker and project team as needed
• Obtains and reviews copies of Owner builder's risk policies
• Obtains Owner Controlled Insurance Program (OCIP) policies and documents
• Assist project teams with Risk Management applications and OCIP enrollments

CONTRACT DOCUMENTS:

• Reviews Owner Contracts as needed to procure insurance and bond documents
• Coordinates contractual CA Code requirements with VP of Legal
• Creates Subcontractor project specific Insurance Requirements

RFP/RFQ Requests

• Works with Marketing Department on Risk Management requirements for RFP/Q's
• Takes the lead role in procuring the required risk management documents and quotes

Qualifications

• Ability to interact with all levels of the organization
• Possesses strong interpersonal skills and the ability to effectively communicate, in verbal and written form, with diverse personalities in a team environment
• Recognizes, reports and solves problems in a creative, positive, and constructive way and makes recommendations for improvements in systems, procedures and policies
• Ability to work independently with minimal supervision
• Ability to use independent judgment
• Strong attention to detail
• Ability to multi-task, prioritize and meet deadlines
• Solid knowledge of office procedures
• Ability to operate various office equipment (i.e. multiple line phone system, fax machine, copier, scanner, postage machine, printers, etc)
• Ability to work with Microsoft Office Suite,
• Ability to work with Procore and Company software.

Education and Experience

• High School Diploma, GED or comparable experience
• 1-2 years' of experience in a similar role
• Experience within the insurance and construction industry beneficial, but not required

The salary range for this position is $65,000 - $75,000 annually.

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm, we are challenging the construction industry's assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation's largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.