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Property Set-Up Coordinator

Hillpointe
United States, Florida, Winter Park
631 W Morse Blvd (Show on map)
Sep 11, 2025
WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution. Built on its long and proven track record of real estate development, the firm's investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success. PROPERTY SET-UP COORDINATOR The Property Set-Up Coordinator is a project-focused, administrative position responsible for preparing new properties for opening. The role involves organizing supply areas, coordinating vendor installations, supporting licensing processes, and ensuring mailbox systems are ready. This position works closely with construction teams, asset managers, and marketing to ensure each property is fully operational and ready for resident move-ins while minimizing delays and inefficiencies. Essential Responsibilities: Act as the administrative lead for property openings, utilizing project management skills to meet all pre-opening milestones Develop and manage detailed pre-opening checklists to track progress and deliverables Coordinate with vendors to initiate service contracts and oversee installations Partners with cross-functional teams to ensure smooth transitions and property readiness Manage supply closet set-up, leasing office preparations, and general site readiness Plan and coordinate VIP and grand opening events to support with pre-leasing efforts Work with post offices to prepare mail deliveries Assist in the process of obtaining business licenses and ensuring compliance with opening regulations Support asset management efforts with basic tracking, documentation, and communication Act as a creative problem-solver, identifying opportunities to generate cost-savings and streamline operations Qualifications & Abilities High school diploma or equivalent required Experience in property management and asset management preferred Must be able to lift heavy objects as part of responsibilities Willingness and ability to travel 50%, with flexibility for short-notice assignments Strong administrative skills and tech-savvy mindset Exceptional attention to detail, time management, and organization Strong interpersonal and communication skills for working cross-functionally with construction, vendors, and leasing teams Comfortable working weekends and adapting to a flexible, evolving schedule *NOTE:* This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.