Administrative Program Coordinator for Faculty Affairs
 The University of Texas at Austin | |
retirement plan
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 United States, Texas, Austin | |
| 101 East 27th Street (Show on map) | |
 Nov 07, 2025 | |
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Job Posting Title: Administrative Program Coordinator for Faculty Affairs---- Hiring Department: Faculty Affairs---- Position Open To: All Applicants---- Weekly Scheduled Hours: 40---- FLSA Status: Exempt---- Earliest Start Date: Immediately---- Position Duration: Expected to Continue---- Location: UT MAIN CAMPUS---- Job Details: General NotesThe Office of the Executive Vice President and Provost seeks an Administrative Program Coordinator to join the Faculty Affairs team. The mission of the EVPP Faculty Affairs team is to recruit, retain, and support our extraordinary faculty community by building resources and programs that support career development, enhance instructional abilities, promote scholarship and research, and provide opportunities for mentorship and collaboration. PurposeThe Administrative Program Coordinator for Faculty Affairs will be responsible for coordination of key strategic programs and will broadly support the initiatives of the Faculty Affairs Office. ResponsibilitiesFunction 1: Program Coordination Serve as program coordinator for various programs within the Faculty Affairs portfolio, such as the Faculty Travel Grant Program, Professional-Track Conference Attendance Program, and the Provost's Distinguished Leadership Service Academy. Manage all related events, update and maintain request systems, work with Faculty Affairs leadership to update program guidelines annually, communicate program guidelines to campus stakeholders, and ensure adherence to EVPP program guidelines. Work with Faculty Affairs leadership and university communication staff to coordinate program marketing and communications. Function 2: Event Coordination and Logistics Coordinate logistics for workshops, information sessions, and other special events. Manage space reservations, coordinate with vendors, assist with event marketing, and process payments.Coordinate with units across campus during the planning, arranging, and implementation of Faculty Affairs programs, events, and initiatives. Function 3: Administrative Executive Support Assist in providing executive-level support for leadership in the Faculty Affairs portfolio, including calendar and appointment management (e.g., meetings, business trips, conferences, teaching engagements, etc.) and targeted administrative support. Review and edit correspondence, maintain records, and communicate with stakeholders and central offices with a high level of accuracy and confidentiality, ensuring compliance and oversight with all governing policies. Function 4: General Program and Administrative Support Manage resource email accounts to ensure timely communication between Faculty Affairs Office and stakeholders across campus. Process travel authorizations and reimbursements, arrange travel accommodations, and process invoice payments and reimbursements. Compile reports, assist with process documentation, ensure relevant program websites and resources remain up-to-date, and support effective and compliant records management. Perform other related functions as assigned Required Qualifications
Relevant education and experience may be substituted as appropriate. Preferred Qualifications
$57,000 + depending on qualifications Working Conditions
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, anyadditional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. | |