Psychiatry Education Fellowship Coordinator - Administrative Associate 1

This position provides administrative coordination for multiple education programs within the Department of Psychiatry and Behavioral Sciences, including the non-accredited Neuromodulation Medicine Fellowship, the ACGME-accredited Forensic Psychiatry Fellowship (court and billing services), and the Psychiatry Residency didactics program. The coordinator works closely with program directors, fellows, residents, faculty, and institutional offices to ensure efficient program operations, compliance with accreditation and institutional policies, and support of educational activities. The position requires initiative, attention to detail, and the ability to manage complex administrative processes independently.

This is a hybrid position, with a current expectation of a minimum of one day on-site per week.

Forensic Fellowship Court Services & Billing Administration (45%)
Court Service Administration
* Manage scheduling of defendants and examiner record requests, ensuring timely processing and accurate documentation.
* Maintain tracking systems for requests and reports.
* Communicate with court personnel, examiners, and program staff regarding scheduling and documentation requirements.
Billing and Financial Administration
* Manage Examiner Record Accounting (ERA) billing system and associated work orders.
* Prepare and submit invoices with attention to detail and accuracy.
* Monitor work order status, resolve invoice denials, and track past-due payments.
* Ensure all billing activities comply with institutional policies and confidentiality standards.

Assistant Residency Coordinator (45%)
* Coordinate and maintain the Psychiatry Residency didactics curriculum, including weekly educational conferences and annual events.
* Partner with the Residency Administrator, Program Director, and Chief Residents on annual curriculum review, scheduling, and compliance tracking.
* Manage evaluation processes and reporting using dashboards and databases.
* Track attendance and ensure compliance with ACGME and departmental requirements.
* Communicate effectively with faculty, residents, and administrative staff to support program goals.

Neuromodulation Medicine Fellowship Coordinator (10%)
* Coordinate day-to-day administrative activities of the Neuromodulation Medicine Fellowship, serving as a primary resource for the Program Director and fellows.
* Manage recruitment, onboarding, and annual rotation scheduling.
* Coordinate seminars, lectures, and meetings.
* Oversee evaluation processes and maintain records in accordance with UMN GME and institutional policies.
* Serve as liaison between faculty, trainees, and affiliate training sites to ensure smooth communication and compliance.

Required Qualifications:
* BA/BS degree or combination of related education and work experience in medical or medical education settings equal to four years
* Strong communication (oral and written), interpersonal, and organizational skills with keen attention to detail.
* Demonstrated ability to manage multiple priorities in a fast-paced environment.
* Experience handling confidential and sensitive information with discretion.

Preferred Qualifications
* Experience working in higher education or medical education administration, preferably with ACGME-accredited programs.
* Working knowledge of Residency Management Systems (RMS), ACGME, and the American Board of Psychiatry and Neurology requirements.
* Strong Excel and data analysis skills.
* Demonstrated ability to collaborate effectively across all levels of an organization, including leadership, faculty, trainees, and staff.
* Proficiency with Google Suite and Microsoft Office applications.

The Department of Psychiatry & Behavioral Sciences consists of an outstanding team of researchers, clinicians, and educators who provide world-class expertise in psychiatric illness, treatment, scholarship, and scientific discovery.

Our mission is to:

• Create and disseminate new knowledge in the science of mental health
• Provide effective and innovative clinical care programs to alleviate the suffering of mental illness and promote mental resilience
• Train the next generation of interprofessional experts who will be leaders in Minnesota and beyond
• Engage in compassionate and vigorous outreach and advocacy on issues relevant to psychiatric illness, treatment, and research

You can find more information on our website at https://med.umn.edu/psychiatry.

Pay Range: Salary range is $58,000 - $60,000, depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).