Facilities Administrator

Shift

1st shift 8:00am-5:00pm Monday-Friday.

Pay Range

$21-$29 per hour based on experience

Key Responsibilities:

• Execute facility-related transactions in SAP software, including processing invoices and work orders, creating purchase requisitions, and modifying preventative maintenance plans
• Track, monitor, and report on facility-related expenses to ensure budget adherence
• Maintain inventory for office furniture and supplies
• Handle incoming and outgoing mail, packages, and deliveries
• Assist with office space planning and allocations
• Conduct regular inspections to ensure facilities are safe, clean, and well-maintained
• Coordinate with vendors and service providers for repairs and maintenance
• Serve as back up to our Front Desk staff to greet visitors, answer phone calls, monitor security systems, and direct inquiries to the appropriate team members
• Provide administrative support for site leadership, including meeting coordination, travel arrangements, note-taking, and presentation preparation
• Facilitate communication between the site leadership team and other departments
• Actively participate in engagement committees (e.g., Fun Committee, Charitable Giving Committee) by organizing team-building events, celebrations, donation drives, and volunteer opportunities
• Plan and execute morale-boosting initiatives such as office parties, birthdays, team recognition events, and engagement activities

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred
• 2+ years of administrative experience, preferably in a manufacturing environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to work both collaboratively and independently while handling multiple tasks in a fast-paced environment
• Experience working with SAP or other similar enterprise resource planning software preferred