Production Assistant

Job Information

Provides a variety of secretarial, clerical and administrative support duties for departments, functional groups and/or Executives. Manage the administrative activities of a department, functional group and/or area including managing, overseeing inquiry and data entry, running reports and office services. Acts as liaison to automation dept. for sales, production, warehouse, expeditors, and shop.

Key Responsibilities

• Manages vendor selection, pricing, and delivery of branch services such as office supplies
• Initiates routine and some non-routine correspondence
• Collaborates and partners with peers within business and other functions
• Schedules meetings, team meetings and events (internal only). Maintains up-to-date calendar
• Maintains and orders department office supplies
• Manages visitors in the Automation lobby
• Reviews new orders and vendor purchase orders for entry errors
• Prepares order folders for all automation orders that will go through assembly/machine shop
• Maintain production spreadsheet, send memos, general correspondence, reports, and machine shop log
• Managing multiple orders in an effective and organized manner
• Understanding warehouse receiving/shipping procedures
• Filing

Qualifications:

• HS Diploma or GED required
• Knowledge of Microsoft Office (Excel is a must)
• 3-5 years related clerical/administrative experience
• Customer service experience
• Oral and written communication skills
• Telephone etiquette
• Customer service
• Excellent follow-up and organizational skills
• The ability to "self-start" and work independently
• Computer literacy

Physical Demands

• Frequently required to stand
• Frequently required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Continually utilize visual acuity to read technical information and/or use a keyboard
• Occasionally required to lift/push/carry items up to 25 pounds
• Occasionally work near moving mechanical parts
• Occasionally exposure to outside weather conditions
• Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)

Work Environment

This role operates in a professional office environment with flexibility for hybrid work. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

The Perks of Working Here

FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:

• Medical, Dental & Vision Insurance with multiple plan options
• Company-paid Life and Disability Insurance
• 401(k) with company match
• Health Savings & Flexible Spending Accounts
• Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
• Employee Assistance Program (includes 3 free counseling sessions)
• Identity Theft Protection at discounted rates

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.

FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.

FloWorks participates in the US Government's E-Verify program.