Senior Academic Program Coordinator (Hybrid)

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, the Henry Samueli School of Engineering educates more than 4,700 students (3,700+ undergraduates and 1,000+ graduates) with an integrative approach that blends fundamentals, research and hands-on experience. The School's aim is to unleash innovation, create opportunities and inspire ingenuity. The School's faculty members are leaders in their disciplines who have achieved worldwide recognition for their research and dedicated teaching. The School includes six academic departments. Under the leadership of the Dean, the School pursues research that is timely, socially responsible and cutting edge, and works in partnership with industry, state, and federal agencies to promote the transfer of research to applications that benefit society. Current research thrusts include Communications and Information Technology, Energy and Sustainability, Human Health, and Advanced Manufacturing and Materials.

https://engineering.uci.edu/

The Department of Chemical and Biomolecular Engineering (CBE) is one of six academic departments in the Samueli School of Engineering at UCI. Staff are responsible for administrative duties associated with a fluctuating population of approximately 110 employees. With 16 faculty, 360 undergraduates and 90 graduate students, we offer a vibrant academic community and a quality educational experience for our students. Our faculty expertise and active research programs span topics ranging from the development of novel systems to produce biofuels and commodity chemicals for synthesis of materials and pharmaceuticals; to processes and systems that enable sustainable energy storage and conversion; to the development of nano- and biotechnologies for discovery and design of novel active molecules, materials and devices with applications in sustainable energy, sensing and human health. This breadth of expertise enables us to expose our undergraduates to a full spectrum of opportunities available to chemical engineers. It also provides the basis for a vibrant community of graduate and postdoctoral scholars pursuing lines of inquiry at the cutting edge of discovery in the molecular sciences and engineering.

https://engineering.uci.edu/dept/cbe

The expected pay range for this recruitment is $60,300- $71,200 (Annual).

On-site presence is required; however, hybrid flexibility may be offered upon review, business needs and approval.

The Senior Academic Program Coordinator in the Department of Chemical & Biomolecular Engineering (CBE) reports to the Chief Administrative Officer (CAO) and uses skills as a seasoned, experienced student services professional to independently manage student services at the department level. The Senior Academic Program Coordinator is responsible for the general oversight and implementation of all academic, administrative and co-curricular aspects of program management, student affairs, and delivery of content and services for the CBE programs. The Senior Academic Program Coordinator advises students and resolves student services-related issues on the full range of academic issues inherent within the department. The Senior Academic Program Coordinator leads in the implementation of program policies and procedures and is accessible to and engaged closely with students; works very collaboratively with department faculty and staff, and school and campus staff. Advises faculty and program constituents on a variety of student issues, provides guidance on issues requiring in-depth knowledge of specialized programs and manages the CBE graduate student experience from orientation through graduation while providing substantive advising and support.
Administers funds for student programs. Develops and administers social media goals of the department in collaboration with leadership. Works with the CBE management to recommend changes to policies, practices, and procedures. Serves and participates in special projects and or other duties as assigned.

Required:

• Knowledge of advising and counseling techniques. Knowledge of University-specific computer application programs and pertinent databases. knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars. Ability to multi-task; verbal and written communication skills. Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Effective interpersonal skills. Multicultural competencies; ability to work with diverse populations. Basic knowledge of student immigration and visa processes pertaining to international students and scholars. Ability in problem identification and reasoning; ability to develop original ideas to solve problems. Skills in service orientation, organization, active listening, and critical thinking. Knowledge of University processes and procedures. Understanding of University rules and regulations. INTERPERSONAL COMMUNICATION: Must be able to positively and constructively communicate and interact with others at work. CONFIDENTIALITY: Must be able to maintain confidentiality and use discretion in handling position responsibilities. ORGANIZATIONAL SKILLS: Must be able to organize, track, and report on job tasks readily. Must maintain proper files and reports on all job functions. WRITTEN COMMUNICATION: Proficient command of written English. Writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents using word-processing, spreadsheet, and database software. TECHNICAL SKILLS: Willingness to take initiative in learning new business systems and needed business skills. Experience with providing financial account projections, analysis and reports. Working knowledge of computer software and online programs including the following: Microsoft Office (Word, Excel, PowerPoint, Outlook). Adobe Acrobat, Firefox, Date Warehouse Experience working with Engineering Student Database. Working experience with student admissions process and programs using admissions platforms Working experience with the accreditation review process.
• Bachelor's degree in related area and / or equivalent experience / training
• Student advising experience at a MS and or PhD program level

Preferred:

• Experience working with Graduate Database, SLATE and fellowship systems. Working experience with foreign student visa process. Working experience with a wide range of student funding sources and methods Working experience providing support to student support through a wide range of topics, ranging from the admissions process, tuition, tutoring, academic support and resources available, leaves, university guidelines and policies. Working knowledge of FERPA guidelines. Experience in content generation, copywriting and editing for print, web design, and/or social media.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $60,300- $71,200 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.