Administrative Assistant

EnerSys
life insurance, paid time off, paid holidays, sick time, 401(k)
United States, New York, Commack
Feb 07, 2026
EnerSys Advanced Systems (EAS) is a specialized division of EnerSys-a global leader in stored energy solutions for industrial applications. EAS focuses on cutting-edge energy solutions for the aerospace, defense, and medical industries. As we continue to grow, we're looking for individuals who share a passion for these industries and want to be part of an innovative, dynamic team. Certain positions at EnerSys Advanced Systems require access to information or technology that is subject to the International Traffic in Arms Regulations (ITAR) and other U.S. government security regulations. Candidates for these positions should be a "U.S. Person" under ITAR (U.S. citizen, lawful permanent resident, or a refugee/asylee) and/or otherwise comply with ITAR requirements for access rights to be considered for a position. What We Offer: Generous Time Off - 3+ weeks of paid time off, including PTO and paid sick leave, plus 11 paid holidays Comprehensive Benefits - Medical, dental, and vision coverage for employees and dependents at a discounted rate Financial & Career Growth - Life insurance, short-term disability, educational reimbursement, flexible spending accounts, and an employee stock purchase plan 401(k) Matching - 100% match at a 6% contribution level Innovative Culture - We value excellence, teamwork, and long-term relationships with stakeholders, colleagues, and customers. Through innovative technology and ongoing training, we invest in our employees' skills and career development. At EAS, we don't just build batteries - we power systems and devices that protect not only individual citizens but communities across the world. If you're excited about working in an innovative, fast-paced, high-tech environment, where your contributions make a real impact, we'd love to hear from you! Compensation Range: $21.00-$24.00 Learn More About EAS Job Purpose The Administrative Assistant/Receptionist at Bren-Tronics, part of EnerSys and a manufacturer of advanced portable power solutions, manages the reception area and supports the Accounting and Sales teams to ensure efficient daily operations. Essential Duties and Responsibilities Greeting and assisting visitors in a courteous and professional manner Assist visitors in signing in and signing out of our Badge Security System Answer and direct phone calls, emails, and other communications promptly Maintaining office supplies and ordering new materials as needed Reconcile Account Payables documents daily in the database and review checks to match invoices Scan and File for Accounts Payable documents Maintain Accounts Payable system to create landing cost work orders Review Accounts Payable FedEx and UPS to collect data on whether packages have been delivered from the designated websites Supporting the Sales team by reviewing orders, shipping and invoices for correct billing to customers Assisting the Sales Team with filing open orders and attached invoices to open orders and filing with closed orders Create Sales Team credit application documents with information given Any other tasks that may be required Qualifications High School Diploma 2+ years of experience as an Administrative or Office Assistant Ability to use Microsoft Office Suite (Excel, Word, PowerPoint) Excellent interpersonal, organizational, and communication skills Ability to work both independently and collaboratively in a team environment Strong attention to detail and accuracy Proficiency in Adobe a plus General Job Requirements This position will work in an office setting, expect minimal physical demands. Must be able to frequently bend; twist; reach; stoop; kneel or crouch. Must be able to lift 25 pounds/11.5 kilos on occasions. EnerSys provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Know Your Rights Know Your Rights (Spanish) We use artificial intelligence to screen, assess and select applicants for open positions, including for the purposes of reviewing and ranking application materials and scoring answers to application questions. Accordingly, decisions about your application and eligibility for employment with EnerSys may be made based exclusively on the automated processing of the personal information that you submit in your application materials.