Position Title: Project Coordinator
Work Location: Waukegan Road, North Chicago, IL 60064
Assignment Duration: Through the end of 2026, with possible extension
Work Arrangement: 100% Onsite Required
Position Summary:
As the Legal Project Coordinator, you will support the Legal Project Manager in overseeing and coordinating legal projects. This role involves assisting with project tracking, document organization, and assisting with ensuring that deliverables are produced on time and within scope. A legal background is not required for this position. It is considered a plus because it may help the person navigate certain aspects of the work, but it is not necessary. A paralegal may be slightly more senior for the role, but if they are interested and open to this type of work, they would absolutely be considered.
Background & Context:
- The ideal candidate is detail-oriented, proficient in productivity tools, can work independently, and eager to assist in a dynamic, team-based fast-paced environment.
Qualification & Experience:
- A minimum of 2 years of relevant experience in healthcare or the pharmaceutical industry is preferred.
- Prior experience as an assistant or coordinator, ideally within a legal or professional services environment.
- Prior Working Experience with Generative AI tools.
- Highly developed interpersonal skills and effective written and spoken communication skills are absolutely critical.
- Issue identification and strong problem analysis and solution development skills are required.
- Proven ability for exceptional workload management and organizational skills.
- Demonstrated team player and ability to work in a cross cultural work environment.
- Proactive identification of process improvements.
- Proficiency with common program management communication software tools. (eg: MS PowerPoint, MS Word, MS Excel), and techniques (ie: plans, schedules, presentations) are required.
- Detail-oriented, resourceful, and ability to maintain a High level of professionalism and confidentiality.
- Ability to work independently and as part of a team, with a strong sense of responsibility and accountability.
- Flexibility and willingness to learn new skills
- Excellent verbal and written communication abilities.
- Proficiency with common program management communication software tools. (eg: MS PowerPoint, MS Word, MS Excel, SharePoint, Teams) (ie: plans, schedules, presentations) are required.
Key Responsibilities:
- Support the Legal Project Manager and legal team with project planning, scheduling, and administrative coordination.
- Track project milestones, deliverables, and timelines, ensuring all parties are informed and deadlines are met.
- Maintain and organize legal documents, files, and project records using appropriate systems.
- Prepare status reports, meeting agendas, summaries, and assist with presentations as needed.
- Identify and flag potential project risks or schedule conflicts, escalating issues as required.
- Coordinate meetings, including scheduling, logistics, and follow-up actions.
- Participate in process improvement initiatives to enhance legal project management practices.
- Aid and assist with meeting logistics and planning execution
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Spectraforce Technologies
Jan 22, 2026