New

Project Accountant

Vaco
$35.00 - $45.00 / hr
United States, New York, New York
Feb 10, 2026
Client: Construction Firm Role: Project Accountant (Temporary) - 3 to 5 months, with the opportunity to extend based on performance. Pay Rate: $35-45/hr Location: Long Island City, NY (5 days a week onsite) Job Description: Project Financial Management & Billing Full-Cycle Invoicing: Prepare complex monthly AIA billing, "Time & Materials" (T&M), and "Stipulated Sum" client invoices with high attention to detail. WIP Oversight: Reconcile Work in Progress (WIP) accounts, maintaining all supporting documentation and electronic project files on the shared network. Lien & Compliance: Prepare client waivers of lien and required statements to ensure legal and contractual compliance. Reporting: Produce monthly project billing schedules and financial status reports for company-wide WIP updates and project team meetings. Accounts Payable & Subcontractor Management Subcontractor Integration: Process subcontractor AIA documents, material invoices, and order forms into Sage. Compliance Tracking: Review and enter subcontractor insurance data, ensuring all records are accurate and up-to-date before payment. Payment Cycles: Manage the AP pending invoice register; coordinate with Project Managers (PMs) for approvals and select job-related invoices for weekly check runs. Aging Resolution: Investigate and resolve discrepancies in accounts payable aging to maintain strong vendor relationships. Data Integrity & Project Setup System Initialization: Partner with Project Managers to review setup forms, enter contract data, and establish new jobs within Sage. Change Management: Maintain the integrity of client accounts by accurately tracking change orders and estimate adjustments. Data Accuracy: Audit financial data for subcontractors and clients to prevent errors in reporting or billing. Collaboration & Support Collections: Monitor AR aging and collaborate with PMs and clients to expedite collections and resolve payment hurdles. Audit Readiness: Assist in compiling essential data for year-end financial statement reviews and audits. Team Support: Provide ad-hoc administrative and financial support to the project team as directed. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.