Administrative Assistant III

Facilities and Business Operations:

The Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Facilities and Business Operations, Housekeeping team is seeking a motivated and detail-oriented Administrative Assistant III to join its team. This role provides daily operational support of office functions and provides administrative, project, and professional support of a highly varied, and responsible nature within the Housekeeping, Housing and High Performance Work Team services unit.

Responsibilities:

• Coordinate development, implementation, and interpretation of operating procedures, best practices, and scheduling. Support departmental and university goals through project and office operations. Create and update departmental manuals, guidelines, Standard Operating Procedures, and handbooks.

• Perform monthly budget reconciliations and make routine purchases per UCF guidelines. Track invoices and enter them into the university financial system.

• Maintain office supply inventory and assist in preparing competitive solicitation documents. Serve as property custodian: track, record, and process physical assets (vehicles/equipment) per university standards.

• Compile data, KPI metrics, and qualityassurance information; maintain databases. Support program assessment activities, including Institutional Effectiveness (IE) Plan materials and Annual Reports.

• Develop and facilitate unit staff meetings, preparing agendas and presentation materials. Schedule unit meetings and key events; distribute relevant communications.

• Assist with interview scheduling, hiring, training, and on-boarding. Manage employee uniform and safety shoe issuance/tracking. Maintain staff records, including tracking annual performance appraisals. Send unit notifications such as schedule changes and meeting notices.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 3+ years of administrative support experience in a complex, fastpaced environment.

• Experience with Microsoft Office Suite, including Excel (pivot tables, formulas), PowerPoint, and Outlook calendar management.

• Experience with budget reconciliation, invoice tracking, procurement, and/or purchasing procedures.

• Strong organizational skills with experience managing multiple priorities, deadlines, and complex schedules.

• Experience developing or maintaining SOPs, manuals, guidelines, or process documentation.

• Proficiency with enterprise administrative systems such as PeopleSoft, Workday, SAP, or similar HR/finance platforms.

• Excellent written and verbal communication skills, including experience preparing reports, presentations, and meeting materials.

Special Instructions to the Applicants:

The anticipated hourly range for this position is $20.37 to $25.48. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

Position requires a valid Class E driver's license. The position may involve driving to various locations on and off campus to conduct University business.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

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Veteran's Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.