New

Administrative Assistant

Spectraforce Technologies
United States, California, Irvine
Feb 10, 2026
Position Title: Administrative Assistant Work Location: Irvine, CA 92612- Hybrid Assignment Duration: 10 Months (Possibility of Extension) Work Schedule: Hybrid schedule. Required to be onsite Tuesday, Wednesday, Thursday. Monday and Friday are typically remote unless team needs them to be onsite. Key Responsibilities: Provides general administrative support to the organization. May provide back up support to higher-level management as needed. Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts. Coordinates domestic and international travel arrangements and processing of corresponding expense reports. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Coordinates new employee onboarding. Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Qualifications & Experience: High School diploma or equivalent. Some college preferred. 2+ years of previous admin experience or equivalent, preferably in a larger, high-paced environment. Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and understanding of business processes and requirements. Self-starters are able to function at a high level with general instruction and supervision. Build strong relationships with peers and cross-functionally. Team-oriented, can-do attitude and desire to be productive contributor to overall organization. Learns quickly and can change courses quickly when needed.